Hi Saraswati,
Here is a sample format for you this you can share with your any employee or with all the team members:
Hello Team,
It has been observed by the management that few of you have been logged-in for work beyond the time prescribed for reporting to the duty for most of the time during the last few weeks. We noticed these are major time gaps and not just a minor delay of a few minutes.
You all are well aware, such delayed reporting entails penalty as per the company's policy. Hence, your half day salary will be deducted for the days of delays. Please note that such late login is considered quite adversely during the evaluation process of your appraisal or promotion in the company. We hope that you will abide by the rules.
We can consider only 3 late logins in a month, post that this will be deducted out of your salary/will be marked as half day.
Due to any reason if you are login late, you need to inform to us in prior either on common what's app group NYTP Indore Team, or on slack group (nytp-indore) or on email, so that your supervisor and HR both will be updated.
You are further advised in your own interest to be punctual at work and not to repeat such late logins in the future.
Seeking your co-operation for the advancement and progress of our organization!
Thanks and kind regards,
_________________________________________
YourSignature (YourName-Designation)