Hi Pooja..
Myself Amit Seth working with an IT Company at Ahmedabad.
Before making Leave policy be clear that it depends on company HR Policy and it varies from organisation to organisation.. Anyways i have designed one of the same for my organisation, it is-
1. All employees/consultants are entitled to the following paid leaves during the course of year from January to December.
• All Purpose Leave (APL) – Employees are entitled to 30 days of All Purpose Leave privilege leave. ( at the rate of 2.5 leave for the period of one month working which includes CL and SL but not Leave Without Pay)These leave will be added every month for each employee. But APL will be sanction proportionate to his period of employment in current year. During the period of twelve months sickness, accident, declared holidays and sanctioned leave will be treated as continuous employment. Only 15 APL will be carried forward to the next year as per company rules and regulations. At the end of the service Employee is entitled to encash all his balanced leave but only if he has followed the Exit policy.
2. During Probation period of 6 months, one can avail only 7 days leaves. After confirmation with the organisation after six months of service he will be entitled to avail all the APLs.
3. All the holidays and weekly off between start date and end date of leave will be treated as leave.
4. All employees/consultants/apprentice should inform their immediate managers regarding their utilizing APL at least 15 days in advance if they are going on leave for more than 3 days, so that proper workload management is planned by the authority. In case of Sick Leave employees should inform their immediate managers about the number of days they will not be able to come to work and should regularly update them if the sickness prolongs than expected.
5. In the normal circumstances, no leave is to be availed during the period of probation. However, in case there are valid reasons requiring employee to be on leave on account of personal exigencies or sickness, the same may be sanctioned on pro rata basis by the concerned supervisor.
6. Any employee/consultant/apprentice who is on leave without informing his supervisor for more than 3 days will be treated as a termination case.
7. Any employee/consultant/apprentice who is late to office for more than 3 times in a month, it will be treated as half day PL or “Leave without Pay” in absence of PL.
8. Any person who is out of office for more than 4 hours in a day for any personal work, it will be considered as half day for him/her.
I have accumulated all sick leaves, earned leaves and casual leaves under one tree and named it All Purpose Leaves.
Hope it will be fine with you..
Regards,
Amit Seth.