Managing Date-of-Joining for Internal Transfers: Do You Need to Update It?

Query on Date of Joining (DOJ) for Transferred Employees

I have a query on DOJ for which I need clarification. We have a group company, and if an employee gets transferred from one company to another, do I need to change their DOJ as their company roles change accordingly? Also, the expenses are being booked/maintained separately for both companies so that the balance sheet gets finalized separately. Please advise.

Thanks,

Jay

Please consider the following procedure:

- Issue the employee a letter of appointment in the new entity with a date of joining as YY-BB-2011.
- Issue a relieving letter for the employee from the former entity with the date of relieving as XX-BB-2011.
- The relieving letter should mention a date prior to the date of joining the new entity.
- The PF account needs to be transferred if the PF accounts are maintained differently for the two companies.
- This would not have any impact on the employee as it would be a continuity of employment with the same group of employers, just some more documents to be maintained.
- As an HR professional, it would be a complete process of transfer. It would be similar to what is followed in the case of any merger and acquisition where a new set of documents and processes are introduced for the employees of the combined new entity.
- The new letter of appointment needs to include the rules and regulations to be followed by the new organization.
- In case any benefits, fringes, and facilities provided or deducted which were earlier offered, those need to be written in the letter and clearly explained to the employee, leaving no room for doubt.
- Please consult your legal and financial advisor for any further standards to be maintained as per the State and Central government requirements.

Blog your queries and learning through this process. Allow all of us to contribute to your learning. Wish you all the best!

Regards,
(Cite Contribution)