Is It Necessary to Collect Signed Salary Slips from Employees for Audit Purposes?

Hi Friends, after receiving employees' salaries, does HR keep any track of that? We have a salary statement, and after that, we issue the salary slip to all regular employees. Apart from this, do employees need to sign in any register, or do we need to collect signed salary payslips from them? For our reference, we have a salary statement and bank statement. Every month, original copies are given to our accounts department. Again, our audit department told us that we have to put one more column in the salary statement for employee signatures; otherwise, every month, we should collect signed copies of payslips from all regular employees. We do not agree to add one more column in the salary statement because it is a very confidential document. Am I right? I have never heard about signed payslips. So kindly advise me on what the solution is for that...

I hope you will immediately give your valuable suggestions.

Thanks & Regards,
Jagan

Dear Mr. Jegan, There is a provision to maintain everything in a computerized payroll system. It is usually accepted by all statutory departments nowadays in view of better administration. So, you can provide a payslip to your employees and are not required to keep the employee-signed copy with you. However, it is better to intimate the same to the concerned statutory authority through a written statement, i.e., we are maintaining a salary register in an online computerized system. Get the acknowledgment from them and file it.

One more thing is you should maintain everything as per the act and statutory requirements even if it is in a computerized format, and you should be able to provide the documents during inspections by officials from the statutory department.

Hope you have understood the information. If you have further queries, please post here.