Audit Department Suggests Retaining Signed Salary Slips?

Hi Friends,
After receiving employee’s salary, hr keeps any track for that. We have salary statement, after that we are issuing the salary slip to all regular employees. Apart of this, employee needs to sign in any register, or else we need to collect signed salary payslip from them. For our reference we have salary statement and bank statement, every month original copies are giving to our accounts department, again our audit department told us that, you have to put one more column in salary statement for employee signature otherwise every month you should collect signed copy of payslip from all regular employees. We are not agreed to add one more column in salary statement because it is a very confidential document, am I right? Then signed pay slip I never heard about that. So kindly advice me what is the solution for that…………..
I hope u will immediately give your valuable suggestions.
Thanks & Regards
Jagan

Dear Mr. Jegan,

There is a provision to maintain everything in a computerized payroll system. It is usually accepted by all statutory departments nowadays in view of better administration. So, you can provide a payslip to your employees and are not required to keep the employee-signed copy with you. However, it is better to intimate the same to the concerned statutory authority through a written statement, i.e., we are maintaining a salary register in an online computerized system. Get the acknowledgment from them and file it.

One more thing is you should maintain everything as per the act and statutory requirements even if it is in a computerized format, and you should be able to provide the documents during inspections by officials from the statutory department.

Hope you have understood the information. If you have further queries, please post here.

My dear one,

I am an old reader of CiteHR. Basically, I am a production process-related person working in an MNC as an Assistant Manager Production, with 14 years of solid experience. My point to all HR persons and others who read CiteHR is: what salary should be given to someone with the above experience and position in India?

Thanks,
Raj