How Do I Write a Release Letter with Honest but Not Negative Remarks?

Hi All, Firstly, a very Happy New Year to all. I am looking for a format of a release letter where the remarks are not good, rather than having negative remarks. A quick response is appreciated.

Regards, Anita

Hello Anita,

It would be more useful to get the appropriate/correct response if you give the details of the situation under which you need to issue such a letter. What Meetu mentioned is right. Keep yourself in the other person's position before adopting any such action – how would you feel if given such a letter. But if unavoidable, do give the complete details before asking for advice.

Regards,
TS

Dear Anita02,

I agree with the views given here. Perhaps you are a fresher and not aware that no company worth its name would ever issue a release letter with negative remarks. It is simply not done. It is like, if one intends to insult someone; would he invite that person to his house and then insult him? Such things are not done. Doing them only reflects one's level and how low one can stoop. Hope the example helps understand the situation better.

Warm regards.

Dear Anita,

Please consider my request to you.

- It's good to raise a question. But when you are asking for a document, please make sure you have made a preparation. Asking directly shows low inclination to work towards your improvement. Hence, I would suggest you prepare a draft of any document you need and then request validation or suggestions.

- Please do not issue a release letter with negative remarks. It will have a far greater impact on your company. When you issue an experience certificate, it becomes a live note from your organization to the industry. A bad hire is not a one-way fault. It speaks more about the company when it shares a negative remark about the talent it employed. Please consult with your superiors. Even when you have to mention a negative detail about an ex-employee during the background check, please ensure you have enough data to support the view. If contested legally, deriding someone is a legally punishable act.

Regards, (Cite Contribution)

Dear Anita,

Do you think that letter will help the receiver? He will simply throw it in the trash and will start spreading negative news about the organization. In fact, your negative letter is a testimony of your practices - bad hiring, not judging or utilizing the potentials of the employees, and assigning the right kind of tasks. Do consider the forum senior's suggestions - especially (Cite Contribution)1976's second point.

Wishing you a healthy learning!

Dear Anita02, First, your thinking is wrong. If you give negative remarks, what is the use to you? If you really want to give feedback to him/her, provide a separate memo or warning letter. Please avoid making negative remarks. Remember, we are all human beings.

Regards

Dear Ms. Anita,

All the above views are absolutely correct. Spoiling any employee's career is not the HR's job. I don't know in which position you are. Please discuss with the top management before issuing this letter. If the employee has made any mistakes in their career, you can terminate them and not provide a relieving order as punishment, rather than issuing such a letter with remarks.

Krishna