Creating a Welcoming Joining Kit for New Employees: What Essentials Should I Include?

Dear All,

I am planning to create a Joining Kit for all the new joiners in the company. Can anyone suggest what all can be included in the Joining Kit?

Regards,
Ranjita

Dear Ranjita,

It's good that you are planning to make a joining kit. It will help you to present yourself as an organized HR professional. In this kit, you can include:

- Employee personal details form
- A notepad along with a pen/pencil, sharpener, and eraser
- All the required forms like PF, gratuity, opening of the salary account, checklist, code of conduct

I hope this will help you. So all the best.

Thanks and Regards,
Namrata

Hi,

You can add things like:

1) the policy manual
2) list of special welfare policies
3) employee events planned for the quarter
4) visiting cards (if applicable)
5) office layout to cafeteria, restrooms, and other important areas.

Hope this helps!

Regards,
Ryan

First and foremost, things to consider include the company's vision and mission statement, their job profile, and their Annual Action Plan - to be submitted back after a month. -LPG

Is there anything else you would like to add or modify?

Hi folks,

This is simple. I have introduced a comprehensive New Staff Orientation Schedule in our organization. It covers a 5-day period and generally follows the following pattern:

Day 1: Brief meeting with the Director of Administration & HR and introduction to the organization's vision, mission, and core values. Spend the entire day with HR and become familiar with the contents of the HR Manual and critical policies, sign the contract, discuss benefits & allowances, fill nomination forms, etc. Receive an HR briefing package. The HR Manager introduces the new employee to all staff and facilities.

Day 2: Spend some time in job familiarization of the assigned unit. Devote one hour to meet with the Procurement Section and become familiar with relevant applicable procurement policies and procedures and receive a brief procurement briefing package. After lunch, devote one hour to meet with the IT unit and become familiar with IT policies & procedures, and receive an email address and IT briefing package.

Day 3: Like above, 1 hour before lunch and 1 hour after lunch, the new employee will have orientation with the Transport and Security Sections and receive relevant materials.

Day 4: Like above, 1 hour before lunch and 1 hour after lunch, the new employee will have orientation with the Travel and General Administration Sections and receive relevant materials.

Day 5: Spend an hour with the Director of Administration & HR to seek clarifications on any doubts on the above.

We are also in the process of producing an introductory CD that will walk the new employee through the above procedure. Our introductory kit includes the briefing folder, writing pad, pen, & ID card.

Sylvia Francis

Asst. Country Director

CARE Tajikistan

Dear Ranjita,

Nice job proving yourself as an organized person and a grooming HR professional. Anyway, I would opt for the following things in my joining kit:

1. Personal Information form
2. HR manual containing general policies regarding leave, reimbursement rules, etc. A copy of such formats should also be attached.
3. A directory or sheet containing important telephone numbers and extension numbers.
4. Declaration as well as nomination forms for PF and ESI.
5. Blank Visiting Cards for the time being until personal cards are received.

Keep up the good work. For any further help, contact me at vikas.dubey@6ten.co.in.

Regards,
Vikas

Dear Ranjita,

The Joining Kit should include the following items:

1) New Employee Box wrapped in a Gift Pack with the Company logo and a line saying, "Kick start your Great Career with us" - from the HR Dept.

2) The pack should contain a Pen, Pencil, Eraser, Pencil Sharpener, Calculator, Notebook, Notepad, Post-it yellow stickers, Scissors, Paper Knife, Cello tape with a stand, In & Out Trays, etc.

3) Intercom and Phone connections should be in the proper place. Internal Telephone extensions and branch telephone numbers with important persons' names and their numbers list are to be kept ready.

4) The person where he would be sitting should ensure the Table is clean, the drawers are clean and functioning smoothly. The chairs should not make noise. Extra notepads should be kept in drawers, and keys of the drawers should be kept handy. Ask the Pantry staff to keep a bottle of fresh and cool water with a glass ready at the table.

5) We also keep the company VMV Statement in a Plastic stand on the new incumbents' table.

If the person is in the middle and senior category, make sure that 50 Visiting cards are kept ready in his Joining Kit. I have introduced this system, and it is doing wonders with new employees.

You can provide the HR Manual and Induction kits later on when the actual Orientation starts. But firstly, a good impression should be created in the mind of the new employee that this company cares for all the basic needs of the employees.

I hope this will help you.

Regards,

Ashish

Hi Ranjeeta,

Even I have prepared the induction manual for the new joinings in my company. This is how it goes:

- Welcome Note
- Brief about the Company, mission, vision, goals, etc.
- Organizational Structure
- HR Policies
- Salary (PF, ESIC, Mediclaim Details) & reimbursement details
- Welfare activities
- Do's and Don'ts

Wishing to have a pleasurable tenure with the Company.

With Regards,
Poonam

Hi Ranjeeta,

You can include the following in the joining kit:

Use the company folder (we have the company folder with the company's name and logo on it) and you can include the following:

- Joining papers/personal information papers
- Forms to be filled by the new joinee, like the system allocation form, visiting card form
- A copy of the HR manual
- Account opening form
- The important extension numbers
- Also, include the last published newsletter of the organization
- A scribbling pad with pen/pencil, erasers, stapler, pins, etc.

Maria

Dear All,

One can also put in a set of VALUES that the company has laid down, as well as a set of appraisal forms including self-appraisal and global appraisal.

Regards,

You can also use the following methods. Please find the attachments.

Regards,
Naga Swapna. M.V

Dear Parijat, please find attached the Appointment Letter. You can also issue this letter.

Regards,
Naga Swapna. M. V

Hello, Mr. Ashish,

Very true, firstly the new joiners should feel that we care about their necessities. Is it really a good idea to include the appraisal forms as well? Can anyone please suggest?