Is It Necessary to Provide Separate Relieving and Experience Certificates When an Employee Leaves?

Hi all, When relieving any associate from the company, is it mandatory to give both a relieving certificate and an experience certificate separately? Currently, we provide experience and relieving letters separately, but our management has suggested combining them into one letter. Is this correct, or should I continue following the same old procedure? Please let me know!
Regards, Srilatha

Dear Latha,

Relieving is to ensure that he does not owe any liability to the organization. Experience is to certify that he was working in the organization and was handling the core responsibilities so that this will enable him to showcase his talent outside. By merging, you can just state at the end that he has been relieved and does not owe anything to the organization, and a clean chit is given. It all depends on how you want to implement it. If you could call me, we can discuss.

Regards,
Venkat

Dear Latha,

A relieving letter is basically given to relieve an employee when they have served their notice period or completed the assigned project. Most resignees prefer to receive the relieving letter as soon as possible, as new employers typically request it initially. Once the settlement is completed and the employee has no outstanding dues, a service certificate is issued. Generally, the relieving letter will include the date of resignation and the date of relieving, while the service certificate will detail the period of experience and conduct. If the employee is not urgently in need of the letter, you can provide a combined form of the relieving letter and service certificate at once.

Regards,
Suresh Ramalingam

Hi Venky & Suresh,

Thanks a ton for the reply :) Now I understand that a Relieving Letter serves a different purpose when compared to the Experience letter. Yes, I agree with you. However, in our relieving letter format, we have no issues on the clearances. It just holds a clause stating that the employee should not involve directly or indirectly with the similar product services that the company is into. We have separate exit formats to obtain the clearance certificate from different related departments.

Cheers, Srilatha

Hi,

Please find enclosed a format for a Resignation cum relieving letter. I hope it's of use to you.

Regards,
Govil Nanda