Struggling with ESI Records from 2009-2010: How Can I Resolve Missing Employee Data?

Unique Case Regarding ESI

I have a unique case regarding ESI. Due to some reasons, the ESI process in my company was not normal. The ESI contribution list available with us is for the year 2009. Out of 100 employees, 46 employees are still present and having their ESI deducted, while the rest have left the organization.

The ESI contributions (challans) have been submitted until May 2010, but they do not include any employee list. The number of employees shown on the challan is 83. Since my joining in September, we have records of the employees for whom ESI is being deducted. However, we are unsure about the number of employees from June to August 2010.

Can anyone help me with this or suggest a way to resolve this issue? Thank you in advance.

Thanks & Regards,
Mahipal

Thank you for the response. However, the problem is that this company didn't have any HR-related processes in this organization. Previously, they used to pay a fixed amount of salary to the employees without maintaining any wages register or employee register.

Obtaining Records from the Local ESI Office

Is there a way for me to obtain the records from the local ESI office? Any ideas?

Regards

If your case is critical, you can approach the ESI branch office concerned and request details of the employees and their ESI numbers for whom you have submitted the Declaration forms. This step may help resolve your employee details problem.

Even if your HR was not efficient at that time, I believe your accounts department may have worked on and recorded wage amounts in your accounts package or books of accounts, which could potentially resolve your wage component issue.

With the above details, I hope you can solve your problem. All the best.

I didn't understand what you exactly want. Do you want paid challans, or do you want the details of the employees' contributions (from the paysheet) that you paid for the months of June, July, and August 2010? Please provide me with the details, and I will try to help you, my friend.

Best Regards,
Manoj
[Phone Number Removed For Privacy Reasons]
[Email Removed For Privacy Reasons]

Let me assure you that yours is not a unique problem at all. Such instances of non-compliance with statutory obligations are not rare. I will respond to your queries one by one, and my responses are recorded under each paragraph of your post:

Dear Mr. Mahipal,

Except for the existing employees, you may create a dummy record to reconcile the challan you have, as you do not need to concern yourself with the former employees. At the same time, you have also paid the ESI contribution. Therefore, please generate a dummy report based on the current employees and submit it to the ESI office.

Regards,
Well-wisher

It is better to have a legal consultant for this matter. Otherwise, the company might face several notices from the ESI.

Very true. You will not be able to explain all the fine details of your problem at hand, and piecemeal advice will only confuse you. It is best to look for a reliable person to examine your records and advise you accordingly. Cheers!!!!

Regards,
Vasant Nair

Reviewing the Wage Register for ESI Compliance

Please review the wage register/payroll for that month to determine the employees covered under ESI for that period and deposit their contributions. It is the employer's responsibility to ensure that the employees' share has been deducted and deposited. Failure to do so may lead to problems during inspections.

Regards

Dear Sir,

I have paid all ESIC challans online, but I am unable to print the challan. I would like to reprint all the challans. Could you please advise me on how to obtain the challan from the ESIC website or any other platform besides the site? Kindly provide a step-by-step guide on all the solutions.

Thank you.