Designing ID Cards for Temps: Should Their Status Be Clearly Stated?

I am designing ID cards for temporary employees. Is it important to mention the employee status as "temporary employee" or is the name and designation enough?

Regards,
Nida

I think you need to mention the status of the employee, but it depends on your management.

Thank you.

For employees who are temporary, you cannot discriminate against them or label them with words. Instead, you can indicate the ID card validity date, like from ------ to. After that period, if the employee is made permanent, then you can issue them the usual card you use.

Hope this information will be useful.

Regards,
Mitali

No need to mention that he/she is a temp employee.

Details Required on ID Cards
Name:
Designation:
Dept/Team:
Signature

This is more than enough.

As such, there are no mandatory norms. However, you can mention on the ID card as Contract/Fixed tenure. It is better to collect the card after the tenure is over instead of tagging it with something. This way, they can feel that the company treats them on par with regular employees.

Thanks and regards.

For the employees who are temporary, you issue temporary gate passes. You can include the ID card validity date as "from ------ to" and collect the card after the tenure is over.

Regards,
VS

Dear Nida, No need to write "temp. empl." It does not look decent. Just put "I.D. card validity." That is enough. After that, you can collect the card and give them the proper I.D. card.

Regards,
Seema Bisht

The Form is mandated in the CLRA Rules 76. Employment Card - (I) Every contractor shall issue an employment card in Form XIV to each worker within three days of the employment of the worker.

(II) The card shall be maintained up to date, and any change in the particulars shall be entered therein.

Therefore, if you just say Form XIV of the CLRA Rules 1971, it is sufficient. You can refer to the form in the Rules and go by it.

Please see https://www.citehr.com/285737-legal-...#axzz17aiOBWCR

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I am working in a construction company as an HR person. In my company, we are issuing ID cards for temporary employees, and on the ID card, the person's name, designation, and category are mentioned. It depends on the company size whether to issue them or not. Hope you can understand.

Regards,
SATYA

Instead of mentioning "temporary Employees" on their ID cards, you can allot a different series of Employee Codes to them. This approach will look more professional and will also assist you in maintaining a proper employee database.

Thank you.

Hi, we can consider two options. One is to mention a different series in the employee number, and the other is to use a different color tag or rope for temporary employees. It is advisable not to refer to temporary employees as it may negatively impact employee motivation and morale. Hope this helps.

I believe it is important to write "temporary" on the card. Otherwise, the person may use the card to claim that he is a permanent employee. Also, if the factory inspector comes to the factory, he would like to be able to distinguish between permanent and temporary employees as different rules will apply to them.

The employee and the persons they work with already know that he is a temp, and not putting it on the ID card makes little difference. If you want to avoid getting his morale down just on this ground, then you should be hiring full-time employees rather than temps.

Putting the expiry date of the ID card without specifying that he is a temp makes little difference. And in many cases, the employee may not bother to return the card either. So, this can create a problem later.

In my company, we used to have a different tag color for temp staff IDs. While we all had blue tags, they had red ones, so that it's easier to identify them.

Color Coding for Employee Identification

Color coding is the best solution. Different colors can be assigned to senior managers, managers, staff, and temporary personnel.

Regards