Starting a New HR Role: What Advice Would You Give to Ensure Success?

Hi All,

I am Priyanka. I am going to join a new company as an HR. I need some useful tips from all of you so that I can succeed in my new organization.

Thanks & Regards,
Priyanka

Hi Priyanka,

First of all, welcome to CiteHR.

Congratulations on your new assignment.

Before implementing anything, first go through all the details and familiarize yourself with them. This will help you communicate effectively with others. The key areas to focus on are:

1. Shift management of employees
2. Checking and updating personal files of each employee
3. ESI status
4. PF status
5. Attendance details
6. Leave status
7. Mode of salary payment
8. Working culture, etc.

Once you are familiar with these, you can begin implementation by:

1. Prepare an MIS in an Excel sheet:
a. Create a database of each employee with all the necessary details
b. Monitor the attrition rate
c. List new joiners
d. Track resignations

2. Review the MIS to identify employees with birthdays in the current month. Arrange a small celebration with a cake on a weekend.

3. Implement an Employee of the Month award with the assistance of seniors. Recognize the selected employee with a certificate and, if possible, a memento.

4. Generate a weekly attendance report to identify latecomers and share this information with your seniors.

5. Prioritize completing any pending tasks related to ESI, PF, etc., within your scope.

Similarly, there are numerous actions you can take from the first month itself. Lastly, remember to interact with all employees to make them feel valued and understand that your efforts are for their well-being.

It seems like a lot, but keep in touch and please reply.

Regards,

Amit Seth

Hi Amit,

Thanks a lot for all these suggestions. I will implement all these things in my new company. I am really looking forward to your cooperation in the future as well.

Regards,
Priyanka

Hi Priyanka,

Your question is not clear. What exactly are you looking for? HR is very descriptive and not limited to certain key areas. It's in-depth. Please be specific, and then we can surely help you.

Regards,
Gagan

Hi Amit,

This is Trupti. I would like to know how an MIS is prepared in an Excel sheet. Also, thanks for explaining to a new joiner the steps. Could you please email the MIS Excel sheet to my email id? I will be obliged.

Email: trupti.khare@mail.com

Regards,

Trupti Khare 😊

Hi Amit,

Your comments are really useful. I am a management trainee currently doing my summer internship at an HR firm. My project involves creating HR processes for them, which is quite extensive, and I am very new to this, so I am feeling quite confused. Could you please help me with it?

Regards,
Manisha
Manisha_14_10@yahoo.co.in :)

Hi Priyanka,

Welcome to the world of HR professionals and wish you a very bright career ahead. Please let the forum know specifically what assistance you need. We all will be happy to share our knowledge and experience.

Warm Regards,
Sanjay Shende
Email: sanjayshende26@gmail.com

Hi Amit,

A very useful suggestion. It will help all the new joiners. In your suggestions, you have specifically stressed the importance of PF and ESI. I know it is crucial, but in my company, my HR head is ignoring that part. There are significant pending issues with ESI & PF. Perhaps she lacks knowledge on this matter. What should I do?

Best wishes and regards,
Sumit Kapoor

Hi Priyanka,

Apart from the points suggested by Amit, it is very essential that you create a good image in the eyes of your seniors. It is very important to do so because I have experienced in my short career that it is very difficult to change the image once it has been created negatively. Therefore, try to win the trust of your senior.

Best wishes & regards,
Sumit Kapoor

Hi Friends,

I thank you all for your response. Amit and Sharad have given really good suggestions to me. I will try to implement them. I am going to join as an HR generalist profile. At present, it is a small company, but they are looking forward to expanding the company in the near future. So, I want to contribute to the company's growth in the best possible manner as well as to gain knowledge and expertise. With your wishes and God's grace, I am hoping to see myself grow in the future.

Regards,
Priyanka

Hi,

Your question is not clear. I hope the following suggestions help you:

Attitude:
- Be positive, confident, and assertive.

Behaviour:
- Be polite and share a good rapport with everyone as it will help you in the long run to implement new processes.

Action:
- HR sets the rules, so make sure you are the first one to follow them.
- Always remember that every problem has a solution.
- It helps to be adept in follow-ups.
- Try to understand the culture of the organization.
- The internet is the best tool; make complete use of it.
- Every aspect of your job, however minuscule, adds value in the end.
- Do not let other people's mindsets influence your way of thinking.
- Be creative as this will make you and your work unique.

Have a great day!!!

Regards,
Sheetal

Hi Priyanka,

The most important thing when you join any organization as HR is how you communicate what you want. Modulate your speech according to the situation. There are many tips to work effectively as HR; do let me know what your job profile is.

Thanks,
Kedar Mistry

Hi,

Good to see so many new people coming to the site. Hey Priyanka, welcome to the community of HR. So, which company are you joining, and what function would you be handling? HR is a vast field in itself. Do keep in touch if you are handling recruitments. We could help each other.

Regards,
Abhijeet Pai
Sr. Executive - Recruitments.

Hi Priya,

Welcome to CiteHR and congratulations! To me, the quote for being an HR professional is "talk less, observe more" and understand human behavior, perceptions, and so on. Finally, maintain that in good HR relations.

All the best.

With regards,
Vino :D

Hi Mr. Amit,

I have seen your suggestions regarding HR tasks, and I am very thankful. If you could forward information on how to prepare MIS (Excel) to my email [Login to view], I would greatly appreciate it.

Regards,
Udayakumar
Executive - HR
GKAR Group of Companies

Hi friends, I am a student. Hi Priyanka, I read your question, and maybe I am your junior, but I want to contribute to your question.

You did not tell us for which designation you are going to perform your job (HR manager, assistant) because the designation is more important as it describes your job description and job specification.

Don't worry and be realistic. HR is fundamental in any company, and the company you are going to join will not disclose all confidential documents immediately. They will check you; it takes time, my friend, but you have to build trust. Here are some key points to consider:

1. Build trust.
2. Complete tasks efficiently and effectively.
3. Be creative.
4. Always engage in participative decision-making.
5. Become a role model.
6. Most importantly, always scan the organization's environment.
7. Use clear communication to understand problems and receive feedback.
8. Note that HR function is to facilitate all departments of the company at the right time, right place, with the right people.

I want to share a lot more. I am a student of BBA, and I have been working as an assistant HR manager at the university for the last year. Please give me feedback on my contribution.

Dear Mr. Amit,

Could you please provide a sample sheet of the MIS report? This would be beneficial for many, including myself and Priyanka, to begin with more effectively.

Thank you in advance.

Regards, P.T. Rameshan

Hi Priyanka,

Congratulations on your new assignment. Amit has given good suggestions to you. Please go through them. However, the HR role is vast, and I am not sure about your specific job responsibilities. In any case, if you need any assistance, we are here to support you.

I wish you all the best.

Regards,
U. Anjan Kumar

Hi, everybody!

Amit and Priyanka, can you guys help me by providing what exactly a MIS Excel sheet or report is? Please send it to my email address. Also, can anybody assist me with the recruitment procedures in IT, BPOs, their induction programs, manpower planning, etc.?

Elias
loboelias2006@gmail.com

Hi Anjan,

You are absolutely right. I have received some valuable suggestions from all of you. I will definitely try to implement all.

Now, there is one more confusion, friends. I have been selected in two companies. I am torn between both of them and unable to decide which one to join. One is a renowned company with a 400 crore venture, and their business is spread all over India. In this company, my role would be that of an HR executive, and everything here will be systematic.

On the other hand, in the second company, I will be the sole person handling all HR issues. As it is a small company, I am the first and only person appointed for the HR department at the moment. However, they are planning for a significant ramp-up in the near future, possibly next month or so.

I would appreciate it if you could give me some advice. Which one should I join and why? The salary will be more or less the same.

Thanks & Regards,
Priyanka

Hi Priyanka,

My advice is to prefer the first option. As you mentioned, it is already a well-established and systematic company where you can learn more about HR functions. The established company will provide you with more knowledge on HR operations and statutory requirements, which are crucial for an HR professional.

Nevertheless, think carefully before making a decision.

I wish you all the best.

Regards,
U. Anjan Kumar

Hi Priyanka 😂,

I really appreciate your sharing. Also, thanks to Mr. Amit for his wonderful guidelines. I want to share some points with you:

01. Maintain a logbook or diary.
02. Make a calendar for your jobs and follow it every month.
03. Prepare a checklist for all the jobs.
04. Study all the act books.
05. Update statutory registers.
06. Prepare a checklist for all the licenses and certificates.

Regards,
Moses Alphonse
[Login to view]
094426 37009

Hi Amit, how are you doing? I read your reply; it was really great. Could you please tell me how to prepare the form for assessing the Employee of the Month? Our parameters are: Quality of work, Quantity of work, Discipline (Attendance & Punctuality), and Communication. These are a few. Can you please suggest some more? 😊

Hi Vib,

Thanks a lot for your nice comments. Regarding your concern over EOM, I think you have covered very good parameters. You may add some more, like the relationship with juniors and seniors, and comments from his immediate superior. Hope it might work for you. Now, I think these are the sufficient parameters to judge the same.

Regards,
Amit Seth.

Hello Amit,

Your suggestion is like an HR guide. Keep it up. I am working as an HR Executive, and I am new in the field. I would like to appreciate your suggestion.

Regards,
Deepa.

Hi Amit,

I saw your awesome tips. I am new to this HR field and have recently joined a BPO. This is my first job (5 days). I am able to catch up on things easily, but I still want to get an idea about the profile of an HR fresher, especially at the initial stages.

Take care.

Hello Amit,

First of all, let me thank you for your valuable suggestions on this topic as well as for your regular contributions. The members here have asked you to send the HR MIS format. I just wanted to know whether you are sending it to their personal IDs. If yes, kindly post it here for everyone's benefit. I would really appreciate this effort.

Thanks & Regards,
Smita Verma

Dear All,

MIS report is known as Management Information System regarding the Manpower status of a particular month, place, and overall. It helps the Management in decision making like what are the reasons for resignation, in which area attrition is high, and so many things to help in decision making. With the help of MIS, you may prepare a lot of reports like annual attrition, region-wise attrition, region-wise manpower, graphical representation of regions' manpower status, and so on.

You may prepare the same at your end. As it will help you to prepare other such formats too.

I am describing to you the contents with sheet-wise.

First Sheet-

Details of the employee

a. E. Code
b. Name of employee

c. Date of birth
d. Designation
e. CTC

f. Address for communication

g. Permanent address
h. Contact number

i. Blood group
j. Maximum qualification

k. Extra qualification
l. Total Experience

Second Sheet-

Salary structure

In this sheet, write down the complete salary structure and make a column for what the salary is after any revision.

Third Sheet -

New Joinees

In this sheet, write down the names of New joiners of that month with details like CTC, Designation, DOB, etc.

Fourth Sheet-

Resigned employees

In this sheet, write the names of employees who resigned during that particular month with details like name, designation, date of joining, date of resignation, last working day.

Fifth sheet-

Attrition rate

Based on this MIS report, you may find out the attrition report, Qualification analysis reports, team management reports, and so on. You can prepare a number of reports.

Regards,

Amit Seth

I have seen your suggestions regarding HR tasks. Can you please show me how to prepare an MIS sheet in Excel? Please forward it to my email address so that I can learn more. My email address is npneenu@yahoo.co.in.

Thank you,
Neha

Hey Priyanka,

The profiles seem interesting. I can give you a foray at a later stage into Employee Management skills. But it basically depends on what you want to take up and which sort of work you would enjoy the most. If these details do interest you, then I suggest you should go for it. Also, it depends on which sort of company is offering this profile to you. If you feel it's a growing company, chances for learning are more than a well-established one.

All the best to you then... :D .. Take Care.

Regards, Farha Taqvi