How Do I Ask My Boss to Announce My New Role in Approving Medical Leave?

Hi all, I need someone to help me write an email to my direct manager, asking him to inform all the staff that I am the one who can approve the medical leave applications with immediate effect. Accordingly, all the medical certificates should be sent to me.

Dear, please let me know whether your boss has asked you to perform this job on his behalf, or if you simply want to take on this responsibility and seek approval from him. He is your boss and the authorized person for this job. Until he gives official approval, I don't think you need to directly inform him that he will allow you to perform the job on his behalf.

If he has already given you permission, he should send an email to HR and all staff members first. You shouldn't directly ask him to authorize you to do the same.

Ok dear, the first thing is that you have no authority to send this email to your boss to request the power to perform this job. However, if he has asked you to send him a draft email, then yes, you can send it. But be careful, he is your boss, and no junior employee should send this type of email to their boss. This could raise many questions for you, even though your boss requested it.

It is not difficult to write a letter when you know what you are going to do and have to include. The letter should be simple and straightforward so that all employees can consider it an official notice for the same purpose. Now, the solution to your problem is as follows:

Dear Folks,

With reference to Mr. A (your boss), this is to inform you that you are all required to submit your future medical leave applications to me for approval, effective from [date]. I have been designated as the authorized person for this purpose. Therefore, you are requested to contact me and submit your medical certificates accordingly.

Sincerely,
Your Name

Hi,

I have a suggestion: your boss has asked you to draft something, so whatever the matter is, you have to put the subject as "Draft." After approval from his side, you can send it to everyone, but remember to CC your boss. Regardless of the company or designation you are in, be careful when handling tasks like this. There should not be any problems in the future.

Good luck,
Anusree

I am afraid that you should not email your superior (boss) demanding that he give you permission, etc. Why can you not speak to him directly about this matter? Is it not possible for you to request him to do so at a private one-to-one meeting? Furthermore, is this really within your job purview/management description?

Hi, if your boss asks for a draft, write a draft and email it with the subject line as "draft" only. Do mention, "Please find the draft as discussed." I suggest that such an email should be sent by HR or your boss only. If yes, then the draft can be like this:

Dear Team,

From now onwards, Mr./Ms. <name> will be the approval authority for all your medical leaves. All the documents pertaining to the same should be directed to him/her. Please contact him/her if you require any medical leaves.

Best regards,
Boss Name/HR Person

Subject: Draft

Dear Sir,

As per your instructions, please peruse the mail draft.

"Dear All,
This is to inform you that Mr. (your name) would be in charge of medical leave applications with immediate effect.
Please have all the medical certificates submitted to Mr. (your name) hence onwards."

In my opinion, you should draw the kind attention of your boss regarding his decision to delegate you the authority of sanctioning the medical leave of the fellow employees. As desired by him, the "Draft for Approval" (DFA) for this delegation may be attached with your mail to your boss (should not be sent as a part of the body [message] in the mail itself). Only after formal approval has been accorded, you should write to the employees.

DFA should be:

Authorization

It has been decided that the matter concerning the approval of Medical Leave/Claims shall henceforth be looked after by Mr. (You). All may please apply for the medical Leave/Claims to Mr. (You), as per the company's policy.

sd/-
Your Boss
Date:
CC:
All section Heads -
Notice Board.

Why do we even entertain such requests? This forum is for discussing issues in HR, not for spoon-feeding people who cannot even type a simple letter. Please ask them to go elsewhere for such trivial matters. And for those who are helping them - you are making them a cripple and not helping. Let them learn on their own.

Dr. Sunil Pevekar

Quite agree with what Dr. Sunil commented. Though this site is for helping people to know something, we must avoid answering/discussing such emails asking for help with their office routine job. I am not going to be harsh to the person seeking help here, but as Dr. Sunil pointed out, in this way, we are not helping them but spoon-feeding.

Hope this email will not hurt anyone.

Regards,
Singh S