It is the responsibility of the HR department to get the detailed resumes and proof of address etc before the employment.
The concerned in the department need to verify the certificates etc, and also should have a reference cheque prior to the induction. If the person do not have any documentary evidence to expidite as proof of address , opt for minimum two reference persons who is having clear address and means of contacts.
For cases of absconding, the HR department must:
1. Send intimation to the immeidate superior of the person absconding, seeking his advice, if the person is conscutively absent for three days without any information to the HR/department
2. on getting the advice from the immeidate superior, need to send an intimation to his permanent address with copy to all known temporary addresses (7 days) giving further 7 days time for giving causes.
3. If no reply till 14 days, an intimation need be given to the local police who is having jurisdictional authority, even though there is no capital loss to the company, as we do not know what happened to the person.
4. Remove the person from the pay roll subsequently, and keep the settlement ready.
In the other side, if the person is deliberately not reporting for the duty and if not giving any reply to the letters, and if we have clear information that the person is pusposfully avoiding from attending the duties, the services need to be expelled with immediate effect, as per the terms of the employment ( notice period etc)
Sajeev Kumar