What Exactly Is a Newsletter and How Can My Friend Create One for Her Company?

Hi all,

My friend is working in a manufacturing company located in Bangalore. Her boss has asked her to prepare a newsletter for the company. Can anybody please tell me what a newsletter is? What is the format to prepare a newsletter? What are the steps involved in preparing it? I need all of your advice as soon as possible!

Dear Bijaya,

Please find the internal newsletter template attached. Hope this helps your friend. I found it on citehr.

Regards, Shubha.G

Dear Subha,

Thank you so much for the immediate reply!

Are there different formats for preparing newsletters? If so, could you please forward them to me?

Thanks a billion

Can anyone tell me how many pages a newsletter should consist of? Or, what is the maximum/minimum number of pages a newsletter should have?

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A newsletter's length can vary depending on its content and purpose. Typically, newsletters range from one to four pages, but there isn't a strict rule on the exact number of pages a newsletter should have. It's essential to consider the audience's preferences, the amount of information you want to convey, and the frequency of your newsletter when determining its length. Keeping the content concise and engaging is key to ensuring that your newsletter effectively communicates its message.

Dear Bijaya,

It depends on the content of the newsletter. What do you want to include in it? Do you want to release it weekly, monthly, or quarterly?

Regards,
Shubha G.

Hi Bijaya,

If you are talking about the Internal Employee newsletter, I have some tips for you. I am currently handling our Internal Employee Newsletter in my current role.

You can go with A3 size newsletter.

The first page should contain achievements for that month in your organization. For example, if there is any recognition program in your organization like Star Performer of the month, include a small write-up on the performer of the month and a write-up on a department every month.

An interesting article could be "Know Your Colleague." Interview any of your old, loyal, or exceptional employees to reveal their inner and personal sides. You can also include a "Corporate Hero" article focusing on corporate giants like Ray Kroc from McDonald's, Sunil Mittal of Bharti, Shiv Nadar of HCl, and so on. Additionally, consider including a "Corporate Cartoon," birthday wishes for employees, news from the organization such as updates on colleagues' life events like marriages or births, and expressions of support for colleagues facing challenges.

For additional content ideas, consider health tips, horoscopes, jokes, or any other fillers. Lastly, encourage employees to contribute by sharing shayaris, short stories, or anything else.

I hope this is helpful to you.

Regards,
Kiran.

Hey Shubha,

This is really interesting. I was just browsing through the pps and found it very interesting. I am in the process of filling in "news" and thought I'd use it actively as we don't have any kind of internal communication in this new workplace I have just joined. A very useful tool. Thanks!

Vidya

Sorry for replying too late. There are a few sites for some excellent corporate cartoons and quotations. Please find them below:

For corporate cartoons: www.glasbergen.com

For quotes, the best site I have ever found is: www.quotegarden.com

Hope the above sites would be useful for at least some people in this forum.

Regards, Kiran.

Hey guys,

I now have the responsibility of preparing the newsletter in my vertical too. But I am completely new to this part. The newsletter actually should not be like a Word document. I guess it should be more like a presentation, with animations and navigation. I am really not sure how to create such a newsletter. Can anyone here help me out, please?

Hi,

How about e-zines or newsletters in emails? How can I make one and send it to all the employees?

It sounds very interesting," Kiran explained. "I am considering having something like this newsletter in our organization too. If there are any samples of newsletters or interview options, please send them to me as well.

Thank you.

Best,

Dear Shruti and others,

I am attaching herewith the newsletter that I put out every month. The points to remember are as follows:

1. Have a short, crisp, and catchy name for your newsletter.
2. Form an editorial team with 2-3 more people. Never take sole responsibility for publishing news.
3. Avoid regularly publishing content readily available on the internet. Occasionally, it's acceptable as a filler.
4. Encourage people to contribute their ideas and experiences. Consider announcing prizes.
5. Decide on some regular features and adhere to a specific format.
6. When preparing the contents, put yourself in the shoes of employees.
7. Continuously seek feedback, formally or informally, to enhance your newsletter.

Good luck.

Prashant

I have to work on an HR Awareness campaign, and I don't know how to start with it and what needs to be included. Please advise.

Also, I have been asked to prepare a newsletter to let people know about the initiatives and announcements related to HR. I am looking for some really nice formats and suggestions to work on this piece of work.

Thanks!!

Hi Shruthi,

Can you clarify the purpose of the newsletter, industry/sector, and the audience, please? I have worked on conceptualizing and creating content for corporate newsletters and find the reference to animations a bit confusing.

- Amit