How Can I Improve My HR Skills Beyond Recruitment and Manage Data Effectively?

Hi,

I am an HR & Admin assistant. I want to improve my work in areas such as timekeeping and all types of tasks in the HR & Admin department. Currently, most of my work involves recruitment only.

I want to ensure proper data management for recruitment. Could you please advise me on how to do this effectively? As a fresher, I value your suggestions on how to excel in this aspect of my work.

Thank you,
Rishee

Hi,

Since you are concentrating on recruitment, either in consultancy or a company, first, you need to understand the requirements. Understanding the requirements is crucial. Then, matching the exact candidate for a particular job will help that candidate to stay in the company. Otherwise, if the candidate leaves the company, you will need to recruit again.

Keep separate folders for all the databases you have because it will save time when you work on the same requirements next time. Save the details in an Excel sheet.

Thanks and Regards,
Shilpa

Dear,

Thank you for your positive reply. I realize that my resume was not formatted properly due to spacing issues, but it was still shortlisted. Could you please provide feedback on the rejected resumes as well?

Thank you,
Rishee

Hi,

Regarding the rejected resume, you can keep it in a database. If it is rejected for the present position, it may be useful for future requirements. If you have space constraints, you can save CVs in Excel format rather than in Word format. Alternatively, you can write the details in a book and when you find a match for the requirement, just make a call.

Thanks

I think it's ideal to maintain a common database for all the candidates segregated under different designations. In the comments, you can write "rejected" or just fill in that row with a particular color which can then be understood as rejected. This will help you to check in the same database about all the candidates you have met, whether they are rejected or prospective candidates.

Have columns as Designation under which you can include serial number, name, current company, current designation, phone number, email address, and remarks.

Hi All,

Dear, thank you for your suggestion. Actually, I have all types of folders on my PC. However, the second thing is that when the requirement is open, my boss gives me a list of the type of CV they want. I don't like it because we have a tracker of how many employees we have and how many we require. It depends on production.

Rishee