How Should We Announce Salary Increases When Department Heads Are Uninformed?

Hello dear all,

We have recently gone through the salary increment process. Now we want to declare it. A management person told me to declare it with the departmental head. However, the departmental head informed me that we were not involved in the increment process of the employee, and we do not know why this much amount of increment was given to the employee. Therefore, how can we declare it to the employee? The department head also mentioned that if any employee asks why this much amount of increment was given, what should I reply to him/her?

Please guide me. I am waiting for your reply.

Dear Dhruvin,

The Department Heads have raised genuine queries with you. It is very strange that the process of increment has not been shared with them, which should mean that their feedback must have also not been taken to appraise the staff reporting to them. The appraisal system has to be fair and transparent in nature. Please hold a meeting with the Department Heads and share what parameters have been used for the salary increment process.

If you do not address their queries right now, then it may sooner or later result in staff dissatisfaction and resentment.

Hi Dhrivun,
This is really a critical situation.
Instead of declaring it verbally, issue them a letter as per the below mentioned format, with necessary changes.
-------------------
Dear ABC,
Congratulations!
We are pleased to revise your compensation from Rs._________ to Rs. «NEW_CTC»/- per annum, with effect from ____________.
Please note that your compensation structure is personal to you and you are requested to keep it confidential.
For any clarification, please contact your Reporting Authority.
We wish you the very best in your career with us.
Regards,
XYZ