Balancing HR and Admin Duties: How Do You Create Effective SOPs for Office Management?

Hi Friends,

I've recently been given an additional responsibility of handling admin along with HR functions. I'm in the process of designing SOPs for admin (Security, housekeeping, cafeteria, electricity/genset functions). If anybody can help out on designing these SOPs or Process Manuals.

Thanks

Hi,

What kind of process manual are you looking for?

SECURITY:

Initially, with immediate effect, start giving responsibility to security staff as follows:
- Daily meter reading of electricity meter (for units consumed) - preferably at night at 10 p.m. so you can observe the daily unit consumption.
- Daily meter reading of the photocopier machine (for units consumed) - to monitor daily copies consumption.
- Educate them to switch off lights & AC where it is not required or when sales staff are not available in the office.
- Check their inward and outward, visitor, attendance registers.

HOUSEKEEPING:

For housekeeping, prepare a checklist to monitor the hourly work to be done by them.
- Educate them about consumption and update us in case housekeeping materials change (in terms of quality and if ordered items do not match).

Please let me know if you need any further assistance.

Hi Jayshree,

I am a beginner in HR & Admin role. Now, I have started to manage Admin activities of the company. The company is just 4 years old and is a growing company. Currently, we are in expansion mode. We are also formulating the SOP's for each aspect.

Please guide me on the basic and important needs of an organization to be catered by Admin. How can it be streamlined in the Daily Activity role? What are the contents for Admin MIS (Record Management)?