Hi,
I just posted a reply to your concerns about the trainees not being spared for training inputs!! And I see this now, immediately thereafter. It is evident that your organization does NOT value HR efforts, inputs and contributions. Sad! I am giving you the draft you desire, but I do NOT think it will help the situation substantially. If this sheduled session was for training/brainstorming/briefing or whatever, "forcing" or "compelling" participants will not yield desired results. Perhaps "counseling" is a better answer to the stated problem. However the fact remains that not attending a sheduled session amounts to INDISCIPLINE! In any case, here is the draft.
"Dear.........
You were informed and are aware that a session for .............. was sheduled for all Relationship Managers, on ....... at........ in the Conference Room (or whereever). The significance of the said session need not be highlighted to the participants.
It is reported that you had stayed away from the session and had NOT sought permission to so stay away. It does not befit the position you occupy and sets a wrong example to all others. Apart from the loss of interaction and the consequent benefits to all the participants and the organization, your conduct amounts to undermining company culture and discipline.
We write to inform you and put on record company's displeasure at this conduct on you part. We also hope that such incedents shall not recourse compeling the company to take a disciplinary view of this conduct.
We advice serious introspection on you part.
Yours sincerely,"
Look, the letter is drafted on certain assumptions, so you may have amend it in places, if need be.
I hope it serves your purpose. I however repeat that the HR in your organization needs to acquire a respectable existence!
Regards
samvedan
May 17, 2007