Waiting for a Response: How Should I Follow Up on My Resignation Email?

Subject: Inquiry about Resignation Status

Dear Sir,

I submitted my resignation to the company via email two weeks ago. However, I have not received any response from their end yet. I am unsure about the next steps to take in order to obtain my relieving documents from the company.

Your guidance on how to proceed in this matter would be greatly appreciated.

Thank you,

Senthil Kumar

Hi Senthil,

You have submitted your resignation. To whom, when, and how much notice is required as per your appointment letter? Kindly clarify these points. If you have submitted your resignation to HR or your HOD, then you must have a copy of that. Please indicate how much notice period you provided and when you requested to be relieved from your duties.

Accordingly, you can visit the HR department for clearance.

I'm sorry, Senthil, but the job you have done has not been completed in the proper way or procedure. You must first go to your supervisor and hand in your resignation personally, in hard copy. Inform him/her that you are not willing to continue your job for certain reasons. Without this step, I don't believe your supervisor will accept it, as you have not clarified your current situation - whether you are still working with the organization or on leave.

Upon handing in your resignation to the employer, you will be required to serve a notice period as per the terms of your employment contract or offer letter (typically 15 days to 1 month maximum). Your exit clearance will be completed within a month of your resignation in accordance with the HR department's procedures.

These are the basic details, and if you require further information, please feel free to contact me.

Best of luck

Hi Senthil,

To whom do you hand over your resignation in HR? If you are not receiving any kind of response, in such a case, you can forward your resignation through email with your notice period to the concerned person in HR and cc your immediate boss.

I would have appreciated a more detailed question from your side.

Ideally, the following should have been the procedure for tendering your resignation:

1. Check your status of employment, i.e., are you a probationer/confirmed employee.
2. Check the notice clause in your appointment letter that may be applicable to your employment status with the organization.
3. The date of the resignation letter is considered for the calculation of the notice period.
4. Tender your resignation letter (hard copy) to your immediate reporting manager and get an acknowledgment from him on a copy of the same resignation letter.

In case the aforementioned process is completed, it is the duty of the organization to come back to you and state the status of your resignation as to whether it has been accepted or rejected. In case you do not receive any response from their end until the expiry of your notice period, as per several Supreme Court judgments, it is deemed that your resignation has been accepted, and hence there is no need for you to report for duty after the expiry of your notice period. I hope I have answered your question.

Hi,

Resignation sent through email is not legally valid. You have to submit this personally.

Ajay Nagar

Dear [Recipient's Name],

Resignation by mail is okay when it is sent from an official email address, and you are physically present at the office every day while awaiting your relief. However, your situation seems different. I recommend that you write a confirmation letter and send it via Speed Post with Proof of Delivery (POD). By following this method, you will certainly receive a response.

Mobile: 9025792684.

Best regards