Absconding Employee: Can We Terminate Without a Prior Warning?

Hi All,

Can we send a direct termination letter to an absconding employee if we have failed to send a show-cause notice or any prior warning letter?

Regards,
Navina

Hi,

In our organization, before terminating any employee who is on unauthorized leave or absconding, we send them a UAL letter through registered post. If there is no response, we proceed with terminating their services.

Regards,
David

If an employee is on probation (meaning they have not completed 240 days), you can terminate them without notice. However, you must mention in the termination letter that being absent from duty has become a habit, leading the management to decide to terminate their services.

Ensure there is a single line break between paragraphs.

Appropriate Terminology for Absenteeism

Is it appropriate to use the word "Absconded," or should we opt for a longer and more formal term like "uninformed absenteeism," if you all agree?

Procedure for Termination

It is appropriate to send a warning letter, a show-cause notice, and then proceed with termination if the earlier notices/letters were not responded to.

Compassionate Approach in Wording

Incorrect wording could be challenged by the employee as well. Therefore, keeping a compassionate approach and at the discretion of the HR Department, after completing the full and final settlement with the employee, a letter may be issued in the employee's best interest.

Termination During Probation

We also concur with Om that "if an employee is on probation (meaning they have not completed 240 days), then you can terminate them without notice," however, a note mentioning the absence from duty is still required in the termination letter.

Relieving Process and Language

An employee can be relieved after completing the full and final settlement. The language used is at the discretion of the issuing authority, but the wording must accurately reflect the circumstances of the relieving process. Additionally, the employee may politely request the HR Manager to issue the letter in their career interest.

Thank you.