Need Help Drafting a Warning Letter for Candidate Delaying Start Date Without Notice

Hi, I require a warning letter format to send to the candidate who has extended his joining date without informing. The letter should state that the candidate has been given a second chance and is expected to report to duty within 72 hours from the date of receipt of this letter. Seniors, please help.

This is in reference to our offer letter dated [date], duly accepted by you, and your subsequent letter dated [date] for an extension of the joining date.

As per your request, we have extended your joining date to [date], which is already [number] days late from the original date of joining. However, we regret to note that despite accommodating your request to extend the joining date on two occasions, you have neither turned up nor shown any interest in joining us. It is important to emphasize that the extension of the joining date goes against the company's policies, but in your case, we made an exception.

It appears that you may not have an interest in joining our organization. Nevertheless, as a goodwill gesture, you have been given an additional 72 hours to join. Failure to do so will result in the automatic withdrawal of your employment offer without further correspondence on this matter.

Regards,
[Company Name]

Tips for Writing a Warning Letter to an Employee

This is just a short write-up of the tips or instructions for writing a warning letter to an employee. These tips are not discussed in detail, and if you are from the human resources stream, you must be aware of all these things.

The following are the essentials to be mentioned in the warning letter. A warning letter is not a joke; it actually tarnishes the work record of the employee, so before giving it, verify and then confirm the facts.

- Cite the relevant policy or rule number (if any) in the beginning.
- Clearly mention the employee's activity, whatever was done or is going on.
- Keep the letter concise and precise.
- Mention the action that would be taken if wrong things are continued or repeated.