Understanding the Role of Admin Executive in an IT Company: Responsibilities and Key Tasks

Dear All,

Kindly help me in understanding the detailed role and responsibilities of an Admin Executive in an IT company.

Regards,
Gayatri

Dear Ms. Gayatri,

The admin person would be responsible for:
1. Arranging transportation for employees
2. Arranging stationary items
3. Arranging mobile and network connections
4. Office maintenance
5. Couriers distribution
6. Notice board

Regards,
Raghav

Hey Gayatri, in addition to Raghav's message, I want to say that an Admin Executive is responsible for every aspect of admin-related work, from housekeeping supervision to statutory requirements. The admin executive also plays a crucial role as a bridge between management and workers.

In detail, he/she is:
- Responsible for all housekeeping and security supervision and needs to make regular visits to the organization's premises for interventions.
- Conducting training for workers and welfare activities.
- Implementing policies and rules set by management.
- Ensuring statutory compliance and maintaining records.
- Handling statutory work such as obtaining factory licenses and other necessary permits.

Hi Admin,

Executive roles and responsibilities include:

- Petty cash management
- Office maintenance
- Catering management
- Transportation arrangements
- Accommodation booking
- Travel ticket booking
- Stationery and other procurement handling
- Housekeeping duties and daily task tracking

Thank you.

Each company will have its own list of job descriptions. The list provided by various members is sufficient to start with. It is important to remember that if there is no one available to perform a particular task in the office, it then becomes the responsibility of the Admin. Therefore, tasks such as housekeeping, security, canteen, transportation, travel arrangements, and managing the guest house should all be included, as the IT personnel working with the customer will not have time to handle these internal functions.

Responsibilities of an Admin Executive

• Proper maintenance and operations for a particular client in terms of housekeeping, food & beverage, stationery, dispatch, pantry, and vendors.
• Ensure proper staffing at the site with appropriate uniforms, grooming, and good manners.
• Ensure timely disbursement of payments to our staff deployed at the site.
• Ensure timely billing of our site for the proper processing of payments.
• Ensure the availability of uniforms, tools, tackles, and equipment required at the site.
• Plan and execute preparations for smooth operations.
• Conduct surprise visits at night at the site to avoid complaints and misbehavior.
• Prepare daily, weekly, fortnightly, and monthly records & SOPs, and checklists for operations, and also collect the same from the staff.
• Ensure zero issues in the operations and maintenance of the site.
• Ensure statutory compliance is adhered to by the staff.
• Coordinate and cooperate with all staff, executives, supervisors, and company staff.
• Daily reporting to the Operations Manager and client.