Understanding and Implementing Skill Matrix in HR: Insights and Tools

We are starting an HR department in our company. I want to establish a skill matrix, so I would like to know how to develop the skill matrix. Please provide us with the necessary points for a skill matrix. Also, kindly attach a "skill matrix format" with the required fields filled in.

Regards,

Mr. Rajendra Kumar

Dear,

Please, can you elaborate a little more on what you mean by a skill matrix because we use different terms for the same activities? If I got your point, a skill matrix is a tool to identify the shop floor workers' training needs and skill requirements (can be used as a job description).

Regards,
Harsha

Skill matrix, as the name suggests, is a repository of skills that have been identified for the successful completion of a job.

Specific skills required to complete the job are broken down (with the details to be captured during job design).

The skill set of every employee is carefully assessed and logged into the skill matrix.

The skill matrix comes in handy to determine the shortfall of key skills.

The skill matrix forms a base for all appraisals, training programs, employee developments, deployments, etc.

The skill matrix should be updated on a regular basis.

The skill matrix should be shared with HR and project teams.

The key to deploying a successful skill matrix is about identifying and codifying the skills in an acceptable manner. One may refer to the standards laid down by SFIA in this regard.

All the best! Prasanth Nair Strategic Resource Team GTFS (Gulf Testing Factory Services)

Dear Mr. Rajendra,

Could you please provide me with your email ID so that I can send you the format for the skill matrix?

Thank you.

Hi Prasanth,

Thank you for the reference to SFIA. I have visited the website, and it looks interesting.

Some questions for you:

1) Have you used this system?
2) If yes, how is it different from Hay? What industry is it most applicable to, aside from IT?

Regards,
Ryan

Hi Friends,

I am attaching a Skill Matrix for the benefit of everyone. :)

Regards,
~Raghav V

Dear All,

We are using the attached format for preparing the Multiskill chart. Kindly give your comments.

Regards,
VISHAL

Dear Raghav & Vishal,

Excellent contributions. Certainly used for multitasking activities. Thanks for sharing with us. Keep posting more.

Regards,
Shailendra

Hi Prasanth,

Thank you for providing the details on the skill matrix. If you have a format for a skill matrix that is applicable in a software company, please email it to me at jessica682@gmail.com.

Thanks & Regards,
Jyoti

Skill Matrix, as the name suggests, different jobs require different skills. So, in a particular job, a particular role will require specific skills to accomplish the task. It will be structured as follows:

Job Role Skills
1 i, ii a, c
2 i, ii, iii a, b, c
3 i a, b

In this way, we can prepare a matrix and categorize which job and role will require what kinds of skills.

Dear Member,

You have not specified your industry. To frame skill matrices, HR has to look back and level out the rank and file of 'OD' in that particular industry. The second step is to study and generate your own thoughts by sharing and knowing the types of work with heads of the departments. Analyze the work modes, hardships involved, and workload. By doing so, you will definitely be in a better position to judge and design the matrix. Finally, you will become the best HR.

Think.

Regards,
Yandamuir

Dear Mr. Kumar,

Please find the attachment. I hope you will benefit from it.

Warm regards,
SHIPRA
9873055661

Hi Shipra,

Thank you for the format! I looked through the document and am unable to understand the second sheet named "Skill Matrix". If you could help explain how to use it, that would be great.

Regards,
Jyoti

Hi Ryan,

Apologies for late reply.

I have used the SFIA framework , in my current IT company, on trial basis. I would suggest , of all the sectors IT sector would gain from implementing a comprehensive Skill Matrix , as IT skills differentiate between successful and not so successful enterprises . An effective Skill Matrix would go a long way in effective e Human resource Planning.

SFIA provides a strong framework , to CODIFY the competencies in an organization., which is the first step towards building successful matrix.

However the skill matrix should be viewed entirely different from Skill Table . ( Ex) . Mr. Raghav, CITE HR member , has provided us with a good example of “skill Table” , and not a skill matrix .

Skill table , becomes a skill matrix when the former is modified , with additional inputs on;

1. Future skill requirement which has to be forecasted by the top management , in view of strategic business plans

2. In house skills, Skills to be acquired thru ( training, fresh recruitment ,

3. Skill requirement due to technical challenges,

4. Skill requirement due to technological changes,

5. Skill requirement out of renewed customer expectations etc.

With the above inputs , the skill table becomes a effective tool , with the top management for effective HRP.

Keep Learning!!

Prasanth Nair

Dear Prasanth,

I was going through your posts on the skill matrix. I wanted to know what is meant by codification of competencies? How is it done? I would appreciate your guidance.

Warm regards,
Archana

Hello,

Please follow the below-mentioned link to access details on the skill matrix: https://www.citehr.com/37686-skill-matrix.html

Thank you,
Octavious

FOR MORE HR STUFF, VISIT THE LINK BELOW
https://www.citehr.com/99968-major-hr-links.html#post386938

Hi,

I am actually not an HR person; I am a media-research-communication and soft skills professional. I find HR very interesting and read a lot of articles about it. Many times, by default, the personnel handling work in my team, organization, or company has come to me.

I found the matrix quite interesting. It can be used for mapping competencies, identifying redundancies, and addressing gaps. In a team, one can chart the areas of high performers and stagnation, turnover, and pitfalls. It will aid in training and development. I have also stored it, so I can use it in my team. Thanks for the interesting information!

As a suggestion and something I will try, one can map training needs along with employees' existing skills to determine levels of competency. This approach will help in framing training programs and support future recruitment efforts.

The matrix I find/see on the web (by searching on Google) is usually two-dimensional. Does anybody know of any good two or more/n-dimensional matrices or any open-source tool that captures this information?

Hi Harsha,

Please send the Skill Matrix Format to a.chopra3@gmail.com. I am currently working with a Software Organization and have created the Technical Skill Matrix. However, I am now seeking a Non-Technical Skill Matrix that can be utilized across all Departments such as HR, Finance, etc., as they do not possess any Technical Knowledge.

Thanks in advance.

Regards,
Ankush Chopra
9811822127

Hi Rajender,

Please find the format for the skill matrix analysis of the HR team.

Can I get the format of a competency mapping model related to employee job responsibilities and skill matrix for staff in a manufacturing company? It's very urgent for my project. Please, I need help to frame the competency mapping model for organizational structure and coverage plan to fulfill the gap of the employee.

Please, contact me. Thank you.

Hi,

Have you ever thought about using a skill matrix as a database? I mean, putting all the information into Microsoft Access, SQL, or any other database. Would it be convenient to have all the information you need about employees in one Excel file?

Thank you.

Dear All,

An employee (management staff) worked on the paid holiday, and his weekly off was also on the same day. He is requesting two compensatory offs for the same day. In my opinion, since he is management staff, his weekly off falls on the paid holiday; hence, it is considered lapsed, and he can avail compensatory time off for the day he worked on the paid holiday.

Kindly advise.

Ramesh Taware

Hi, I am a PGDM-HR student and I want to know in detail what a skill matrix is and how someone is evaluated in a skill matrix. I would also like to review a skill matrix format. Please email it to me at swatilekha.saha@rediffmail.com.

Regards,
Swati

Dear Colleagues,

The Skills Matrix is the heart of your Career Portfolio. In the matrix, you can add different skills and experiences you've acquired through classes, jobs, and other activities. As you complete your education and after graduation, your matrix will grow with your accomplishments. Don't expect to fill up every section right away; your portfolio is meant to be developed over time as you master new skills.

What are the available skills and experiences? Skills include Communication, Creativity, Critical Thinking, Leadership, Life Management, Research/Project Development, Social Responsibility, Teamwork, and Technical/Scientific. You can also add your own skill.

Experiences describe where and how you've obtained those skills, including Courses, Jobs, Service/Volunteer Work, Memberships/Activities, and Interests/Life Experiences.

Regards,
Vishwakant

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Thanks & Regards
Ravindra C. V.
9884059863

Hi Rajendra,

Check if this might be of any help to you.

Regards,
Saritha

Hi Harsha,

I would also like to benefit from your format of the skill matrix. Could you please forward it to my email at parveizh@gmail.com? Your cooperation will be highly appreciated.

Thanks & best regards,
Parveiz