Dear Anita,
Regarding your 24 days General Leave
You can segregate into 18days Privilege Leave, 3 days Casual Leave & 3 days Sick Leave.
Terms for Availing the Leave
Casual Leave
1. Casual leave entitlement is from April – March – 3 days in a financial year
2. Casual leave should be ordinarily be taken for one day, but in no case for more than 2 days at a time.
3. Prior sanction must be taken by filling in the leave form before availing of casual leave. If it is not possible, the Dept. head should be informed by telephone or in writing, as soon as possible. Leave form should be filled immediately on resuming duty. If the application is not filled within two days of resuming, it will be treated as absence.
4. Unavailed casual leave at the end of the year will be treated automatically lapsed.
Sick Leave
1. Sick leave entitlement is from April – March – 3 days in a financial year
2. Sick leave should be taken only for sickness for self. Sick leave for period exceeding 3 days should be supported by certificate from a Registered Medical Practioner.
3. Unavailed sick leave at the end of the year should be availed within the first 15 days of the new financial year. If the same is not taken, the same would lapse.
Privilege Leave
1. Privilege leave entitlement is from April – March – 18 days in a financial year
2. PL will be permitted to be availed of maximum two times in a year. The leave period should be for a minimum of 4 days.
3. PL should be applied; minimum 15 days in advance and employees can proceed on leave only after having their leave duly sanctioned by Dept. Head and HRD/Admin.
4. Clubbing of PL with maternity leave will be permissible subject to approval of Dept. Head and HRD / Admin.
5. PL balance at the beginning of the year (April) will be carried forward to the next year. PL entitlement not availed for 24 months will be automatically encashed in April of the following year
Maternity Leave
Married Female employee is entitled for maternity leave as per Maternity Benefit Act 1961 or The Employee State Insurance Act 1948 as per the provisions of the Act whichever is applicable to her.
1. Make sure the salary is more than 10000 pm. if less than this you can avail the maternity benefit only under employee state insurance act 1948
2. To be eligible for the Maternity benefit, the employee should work for a period of not less than 80 days in the twelve months immediately preceding the date of her expected delivery.
3. The employee should give a notice before 8 weeks in advance for maternity leave supported by a medical certificate
4. Maternity leave is an additional leave other then the usual leaves/ facilities existing
5. The Employee will be paid full pay up to 12 weeks approximately 6 weeks before delivery and 6 weeks after, provided that she undertakes not to take up with any job during these 12 weeks.
6. If this leave is extended, then the payment will be done to the extend of credit balance leaves in her account else it would be leave without pay.
7. No pay shall be due or payable in lieu of unavailed maternity leave
I hope the above will help you design your Leave Policy.
Best Regards,
Tina