Travel Policy Guidelines

Ranganathan L
Dear All,
I am working with Engineering company and i have to frame new travel policy. Can any one guide me how to frame a new company travel policy. Its most urgent pls.
Regards,
Ranganathan L
Cite Contribution
Greetings,

While drafting a travel policy please consider the following :
  • List down the types of travel required by your company :
    1. Local Travel
    2. Short duration deputation
    3. Long distance - Onsite Travel
    4. Transportation/ relocation
  • Taken a note of the legal requirement , such as mediclaim coverage for long distance - onsite travel and etc. Look into the budget available to you for reimbursement . You may divide the grade /band/levels and decide on an amount. Please do keep a market view . Per diem is based on the standard of living of the target city . It is coupled with additional benefit such as company guesthouse depending on the organizational policies.
  • Focus on the internal policies , such as offering support while travelling , including cost of Roaming charges on cell phone, internet charges , family accompany on onsite travel more than 18 months .
  • Please do include the process for approval before the travel and reimbursement request post travel. A complete start to end map is a must with contact details and closing date , such as the bills should be provided within 3 months of the travel before 15th of the given month . A printout of the travel approval and reimbursement form needs to be attached .
  • Mention the escalation process to be followed in case there is a dispute. With every consequence clearly noted down. Such as , consuming alchohol at the onsite location is not permitted. Any bills pertaining to personal expense such as shopping , clubbing , upgrading the credit card and etc will not be reimbursed .
  • List down all the emergency numbers to be used incase there is a requirement .
Request you to consider the links given on the righthand side of this page for further information.

Regards,
(Cite Contribution)
tomanjulag
Dear All,
I am working with an IT company and i have to frame new travel Document for Employees (for Trainers) belongs to Training department. Can any one guide me how to frame a new travel Document . Its most urgent pls.
Regards,
Manjula
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