Who Handles PF Withdrawal Forms After Resignation: Company or Employee?

Hi All,

I'm working as the HR Head, and I have a query regarding the PF withdrawal formalities. One of our employees resigned from the company and has completed all the necessary formalities, except for clearing the PF account. My query is, who should submit the PF withdrawal form to the concerned department - the company or the employee themselves?

Please let me know the procedure.

Regards,
Padma

Hi Padma,

As I understand the process for resigned employees:
If they want to transfer PF, they fill out Form 13A and submit it at their new organization.
If they want to withdraw PF, then the relevant forms (19D & 10C, I think) are submitted to the organization they have resigned from for onward submission to the RPFC office.

Hope this helps.

Regards,
Ryan

Hi,

The employee has to file an application with the ex-employer's HR department. The HR department has instructed the Finance department to clear the dues. After the final settlement, the amount has been transferred to the employee's account, and the slip must be mailed to his address.

Kind Regards,
Hassan

Hi Padma,

PF withdrawal forms are 19 & 10C. These forms are submitted to the employer by the employee. In case the employee is from the previous financial year, they should submit the forms directly to the PF Dept.

Regards,
Binoy

Dear,

The employee has filled out the forms and signed them in the appropriate places (Form 9 and 10C in the case of service more than 10 years, Form 10D) with an advanced stamped receipt.

From the employer's side, we have to submit the forms to the EPF Office duly signed by the authorized person with all the required data.

Dear Padma,

The PF Withdrawal form that needs to be submitted by an employee who has recently quit is available at the PF Commissioner's Office.

You can have one of your staff to get the relevant forms and maintain some as back up.

The Most important legal requirement is that the employee who has resigned should be unemployed for atleast 3 months after leaving your company in order to be eligible for receiving the PF amount.

Reason quoted by the employee for withdrawal should be: health problem, sickness or anything that would not give room for interpretation by PF office that ex-employee might open another PF account immediately with a new company.

[b]If the employee is immediately joining another company. Please advise the employee to tranfer the PF account to the new company he is joining and the new company will provide him a PF transfer form.[/b]

I think the option of transferring the PF to the new employer would be the best.

In case the ex-employee wants to close the PF at his/her risk. He/She can fill up the form and duly sign it.

The Finance department needs to fill in the details 3 months after the date of leaving the company and send it to PF Commissioner's office.

Once PF Commissioner's office receives the details filled in by ex-employee and Finance. They would do a direct credit to the savings account of the bank a/c opted by the ex-employee in the filled in form.

Hope this helps

Regards

Rahul Rao

Hi all,

I have a query on the final settlement of an employee who has left the organization. A resignation of an employee was not accepted by his manager, and the manager does not want him to leave. However, the employee wants to quit the organization.

Since the manager did not accept his resignation, the case was routed to us, and we tried to convince him to stay back. Unfortunately, he did not want to do so.

One fine day, the employee sent a mail to his manager stating that he is not willing to work anymore, will not continue any services, and finally, he quit the organization. He stopped coming to the office from the next day onwards, and no exit formalities were conducted.

After a few months, he came back to us for the final settlement. Kindly suggest to me what to do in this case, as we treated this as a case of absconding, and we are not willing to clear his final settlement (form 16, PF, etc.) and wanted to teach him a lesson.

Friends, I want to know if there will be any legal complications to be faced in the future when the employee files cases against us claiming his Form 16 and PF.

Friends, please advise me. I think I am in a mess.

Regards,

Naveen

Good afternoon, everybody,

I am new in my firm and have no idea about the PF withdrawal concept. Could someone please provide me with detailed information on the PF withdrawal process? Additionally, I would appreciate an explanation of the definition and implementation from both the employer and employee perspectives.

I am eagerly awaiting everyone's replies.

Thanks and regards,
Anagha

Hi Naveen,

I think you are already in a mess if you want to hold on to this employee's PF.

What on earth gave you the idea that you cannot accept someone's resignation? If an employee gives his/her resignation, you cannot hold on to them beyond the notice period unless they decide to do the organization a favor by staying back.

In your case, if this person has documented proof of both his resignation and email (which I think he does), you will definitely be in trouble if you treat this case as absconding. On top of this, you are withholding the PF.

I wonder what "lesson" the employee would learn, and what a terrible impression he would have about your organization or probably your HR department. Think of the bad "word of mouth" publicity you are now getting for free.

I think that if there are exit formalities to be conducted, then it is the responsibility of the organization to ensure this is done. You cannot make the resigning employee responsible for the completion of exit formalities just because he will need experience letters from the organization. I learned this the hard way too :)

Please educate your managers about the legalities of a resignation. At the same time, it is perfectly fine to try and keep back the employee by offering a promotion or CTC increase or a role change. At the end of the day, the employee is a separate human being with his own thought processes and cannot be coerced into something like this.

Anagha - I'm sure that you will find information if you google your query or search on this brilliant site - CiteHR.

All the best.

Regards,

Ryan

Dear Padma,

To address your query, all the PF forms should be submitted by the employer only. In case of withdrawal, Form 10-C & 19 should be submitted by the employer along with Form 3A to the EPFO attached. If the employer is not able to submit the form, the employer has to give the Form 3A to the employee along with authorized signature in the forms. The employee can then directly submit the same in the EPF office.

Regards,
Suresh Ramalingam

I am working for a civil software company as a Data Entry Operator. The company opened my PF account in Feb '08, but I have joined a new company without any intimation to the present company. I would like to know if I should transfer my PF account from the present company to the new joining company.

Dear All,
Kindly help me out for my query.
I was working in a firm whose head office is in Delhi. I was working in Mumbai and our PF amount gets deposited in Haryana PF office.
I have let my job in Jan 2005. I have filled PF withdrawal form for 3 times out of which they say 2 times Form got rejected. And the 3rd form i filled in Nov'08 but still i have not recd any status of the form or amount from PF Company.
Now I am working in abroad so can't come to India frequently. Kindly suggest me what can be done???

Dear Friends,

A friend of mine was working in an organization and has resigned. Since he has worked only for 1.5 months, the organization did not do any final settlement. Now he has joined another organization, and they will be creating another PF Account number for him. My question is, can one person have 2 PF Account numbers? Since he was not on good terms with his ex-employer, he is unable to ask for the PF transfer. What should he do now?

Thank you.

Hello All,

I want to withdraw my PF from my old company, and my company is not ready to sign my PF form. Actually, I have left that company by giving a proper resignation letter with the date mentioned on it. I also informed them that I am willing to pay my dues if they accept and relieve me on the specified date in the letter.

I have already filled the PF form, but they are not willing to sign it. Is there any other way to withdraw the form?

Regards,
Shekhar

Hello All,

I want to withdraw my PF from my old company, but my company is not ready to sign my PF form. Actually, I left that company by giving a proper resignation letter with the date mentioned on it. I also informed them that I am willing to pay my dues if they accept and release me on the specified date in the letter.

I have already filled out the PF form, but they are refusing to sign it. Is there any other way to withdraw the form?

Regards,

Shekhar Ryan

Dear Mr. Rohul,

Please check after 2 months. Everyone should claim PF with a clause of non-employment.

Thank you,
Kalijanni

I have sent the document to the PF office in Hyderabad for PF withdrawal through registered post. Still, I haven't received the acknowledgment. I am very worried about the withdrawal documents. Any suggestions?

If they want to transfer PF, they need to fill out Form 13A and submit it at their new organization.

If they wish to withdraw PF, the relevant forms (19D & 10C, I believe) should be submitted to the organization from which they have resigned, for onward submission to the RPFC office.

For more information, please visit [CiteHR](https://www.citehr.com/27904-employee-pf-account-withdrawal.html#ixzz0mIJ25KMB).

Mr Rahulu,
The PF Withdrawal form that needs to be submitted by an employee who has recently quit is available at the PF Commissioner's Office.or in website also
The employee who has resigned should be unemployed for atleast 2 months after leaving your company for withdraw. not 3 months
Every one know that along with withdraw forms ( 19 & 10C or 10D) or Transfer (Form 13) should be attached break in particulars of his service period. if break in particulars statement is not enclosed the clime return back by the EPFO
Regards
Kalijanni

I completely agree with your legal knowledge. Nobody has the right to hold the PF of an employee regardless of the mode of separation of an employee—whether it be termination, resignation, absconding, etc.

PF Withdrawal Forms Submission

PF withdrawal forms are 19D and 10C. These forms are submitted to the employer by the employee.

Regards