Employee Rejoining with New PF Number: Do We Need a New ESI Number and Cards?

If an employee rejoins the company with a different PF number, what is the procedure? Should a new ESI number be allotted again?

What is the procedure for obtaining a temporary card and a permanent card? Please also provide me with the necessary forms.

Once an employee has an ESI number, the same number should be used at the time of the employee's rejoining. Due to the Smart Card system, there are no longer Temporary/Permanent cards.

In ESI, there is no need for re-registration if an employee rejoins the company with a different PF number. The procedure for the ESI number involves notifying the re-entry date by making an entry in the remarks column of the ESI return in Form-5. The employee can continue using the old card, and a present smart card may also be issued by the ESIC.

Feel free to ask me anything about ESI.

With regards,

Once an employee has an ESI No., the same should be used at the time of rejoining the employee. Because of the Smart Card phenomenon, there are no Temporary/Permanent Cards anymore. I agree with your first point only. Anyway, I will educate our members about this:

- Try to think about the problem practically. Every ESI branch office has its own block numbers for allotting Insurance Numbers to the employees working in the factories/establishments within its jurisdiction.

- For certain diseases to determine the benefit amounts, we need to consider his insurable employment for the last two years. Hence, while taking steps concerning the newly joining employee who is already covered under ESI in the previous unit, the following steps should be followed by all HR personnel:

Steps for Handling ESI for Rejoining Employees

1. When the new employee discloses that he is already covered under ESI and has the particulars of the ESI No., you have to fill up a form called ESIC-53 and submit it to the Branch Office concerned where the new factory/establishment falls. The Branch Office will then obtain his previous records such as 'Declaration Form/Ledger Sheet/Returns Particulars' from the previous ESI branch office to which the previous factory/establishment was attached.

2. After receiving the previous Declaration form, they will allocate their running ESI Block number in place of the old number, and the same number will be reflected against his name in the respective returns. Though he is allotted a new number, by virtue of having his old particulars, he will be treated as under continuous insurable employment and entitled to all applicable cash benefits.

3. If the previous factory and the new factory fall within the same Branch Office jurisdiction, he has to submit ESIC-53 with particulars of the change of employer details, in which case he has to use his previous number only.

After Computerization

1. If he was previously provided with a Smart Card, there is no issue. After joining the new company at the Branch Office, they will only change the employer details in the software since after computerization, there is no need to change your ESI number as your card details are permanent.

2. Even with Computerization in place, it is better to request the issuance of Temporary Cards. After enrolling in the Photo Camps, it will take a minimum of one month to receive your cards. Until then, what is the fate of the Insured Person regarding medical facilities? Hence, it is always better to have a temporary card until you receive the Smart Card.

I hope I haven't bored all the members with my lengthy post. Thank you for your patience. If you have any practical doubts, do not hesitate to call me at [Phone Number Removed For Privacy Reasons] - 24 x 7.

With regards

Thank you so much, but many employees in my company attended a camp for ESI biometric cards almost 4-5 months ago. However, they still haven't received their ESI cards. What should we do?

Sir, Kindly let us know the process in non-smart card cases:
1. When someone rejoins the same employer?
2. If they rejoin from another region and require urgent medical care for their family before the transfer of records?
3. In case of a long gap, say more than two years, in rejoining from another state?

Regards,

One of our employees already has a permanent IP number from the ESIC of their previous employer. Now, they are appointed in our company, so I wanted to know whether they can use their previous permanent number. If yes, what is the procedure for obtaining the same permanent IP number?

Dear Prasad, The fun is that to do the above process, one should know/disclose their old Insurance No. to the new employer.

With regards,

My query is about how a company manages its own PF account, gratuity, and ESI card. Please provide full information regarding this query.

An employee who previously had ESI, but last year she crossed the eligibility limit of 15,000, and her ESI was stopped. Now, as per the new limit, she is eligible. What is the procedure to restart the ESI scheme?

1. Sir, you can use the same insurance number that was allotted earlier to the said employee and start compliance from the date the wage ceiling was enhanced to Rs. 21,000 by the appropriate government.

2. For more guidance, I believe you can contact the appropriate branch office of ESIC to which your unit is attached.