Need Help Drafting a Termination Letter for Employee on Unauthorized Leave?

Dear Moderator,

Please help me to draft a letter of termination for an employee who was on unauthorized leave for one month.

Thanks,
Sweta Saha

Hi,

Please find this document; it may be helpful for you. You can make modifications according to your requirements.

Dear Friend, Your query is not clear regarding the status of an employee whom you want to terminate due to unauthorized absence. Merely being absent without authorization for one month is not sufficient grounds for the termination of a permanent employee's services.

Considerations for Termination

Did you provide any notice to the employee asking for an explanation? Did the employee respond to such a letter? What is the employee's employment status - permanent, trainee, or probationer? The termination of an employee depends on their status. The services of trainees, probationers, or contract workers can be terminated by giving one month's notice or payment in lieu of notice if outlined in the appointment letter, for reasons such as misconduct or unauthorized absence.

Procedure for Regular Employees

However, for regular employees, the standard procedure of issuing a charge sheet, conducting an inquiry, sending a final show-cause notice, and issuing a dismissal order is required to be followed in line with the principles of natural justice.

Regards,
NVRao

Final Show Cause Notice for Unauthorized Absence

Regarding the final show cause notice related to unauthorized absence, I would like to seek information from seniors on whether the name should be struck off the muster roll from the date the employee began absconding or from a future date.

Regards,
Trupti

Can I request a sample of how to create a format for sending a notice letter to a specific department regarding an anomalous employee?

Hi all,

Two of my employees have not been reporting to work for the past two weeks without providing proper information and communication. Additionally, they have not submitted their handover properly. Could someone please share a termination letter template for such a situation?

Thanks and regards,
Ankita Koul

Termination Date for Unauthorized Absence

If a person remains absent from duty without authorization and the process as per the rule was followed, but still, he didn't return or respond to any of the letters, he should be terminated as per the rule. The question is, from which date will his termination be effective - from his date of absenteeism or from the date of approval by the competent authority?

Furthermore, the problem arises if he is issued a termination letter with the date of approval, whether the absent period will need any treatment.

Termination Date for Unauthorized Absence

If a person remained absent from duty without authorization and the process as per the rule was followed, but still, he didn't return or respond to any of the letters, now, as per the rule, he should be terminated. The question is, from which date will his termination be effective – i.e., from his date of absenteeism or from the date of approval by the competent authority? Furthermore, the problem is if he is issued a termination letter with the date of approval, whether the absent period will need any treatment.

Termination of Service: Prospective vs. Retrospective

The termination of service has to be prospective; it cannot have a retrospective effect because the clock cannot be put back. The employee was on the rolls for all purposes until the date of issue of orders, so it cannot be wished away.