Reimbursement Of Liquor Bills In T & E Expenditure

Dear Friends,
I am working on drafting a Policy Manual for an NGO based in Goa. We have many programs wherein we invite/send resource person for various programs, state-wise, nationally as well as internationally.
We need to incorporate a policy that does not encourage people seeking reimbursement of liquor bills in their Travel and Expenditure claims as we do not support the consumption of alcohol.
Kindly send in your comments and suggestions

Hi All,
What is the policy on reimbursement of travel expenditure bills containing liqour as an item?
Joann

Dear joanncfernandes
Welcome to CiteHR.com - one of the largest on-line resources and net-working site for HR professionals.
Many ethical organizations including Public Sector Units do not allow consumption of liquor in their Travel and entertainment expenditure claims.
You can simply incorporate this in your policies.
Also mark a copy specifically to Finance/accounts section so that they do not pass such bills.
Warm regards.

Greetings,

I agree to what Raj has pointed out , please consider the following points for the Travel Expense Policy . You may require to include this list as Non- reimbursable clause

Nonreimbursable Expenses and those Requiring Higher Approval

Associates are often concerned about whether a particular expense is reimbursable. The following is a list of expenses that will normally not be considered for reimbursement or require higher than immediate supervisor approval. Questions should be discussed with your supervisor.

Expenses Not Reimbursable

1. In-room movies at hotels
2. Mini-bars
3. Laundry and valet services for trips of three days or less. Expenses incurred on ironing are reimbursable, irrespective of the duration of the trip.
4. Membership fees for Airline and Frequent Flyer Clubs
5. Membership in health clubs
6. Hotel club memberships
7. Iteradataemental costs of double over single occupancy rates when a spouse or guest is not in an authorized travel status
8. Hotel charges associated with cancellation where reasonably prudent actions were not taken to avoid such charges
9. Loss of personal funds and property
10. Parking tickets for traffic violations
11. Clothing
12. Personal charge on credit card
13. Airline upgrades (Where it is not approved by the functional coach)

Regards,
(Cite Contribution)