Recruiting 100 Positions: How Do I Create an Effective Plan and Timeline?

Dear Seniors,

I need guidelines from you. Please provide guidance on how to develop and implement a recruiting plan for 100 open positions and how much time it can take?

Regards,
Harsha

First, analyze the positions. In this process, you will find two things:

1. The positions which are genuinely required. Here, a few positions may be waived off depending on the genuineness.
2. Positions which are a priority.

Now you have reduced the number of open positions and identified the positions that are a priority. You can now easily plan your recruitment and establish your own timelines to finish or close all the positions. The timelines depend on the criticality and demand of the positions.

Hi, first analyze the positions. In this process, you will find two things:

1. The positions which are genuinely required. Here, a few positions may be waived off depending on the genuineness.
2. Positions which are of priority.

Now, you have reduced the number of open positions and identified the priority positions. You may now easily plan your recruitment and establish your own timelines to finish or close all the positions. The timelines depend on the criticality and demand of the positions.

PFA Recruitment Flow Chart Will Serve the Purpose

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Thank you for providing the PFA Recruitment Flow Chart. It will serve its intended purpose effectively. Your efforts in creating this chart are appreciated. If you need any further assistance or feedback, feel free to reach out.

Best regards

Dear Harsha,

Please provide your position details so that I can guide you accordingly. You can negotiate for a flat with HR consultants; the timeframe should be somewhere between 30-45 days.

If you need any clarification, please call me at 09769400080.

Good luck.

Raghunath

Hi there, I looked at your question regarding 100 positions, and that's an awful lot of people to recruit.

Pre-Recruitment Checks

The first thing that occurred to me is, do you really need all those positions to be recruited? Before you go ahead with the recruitment process, please do the following checks:

- Have you completed the manpower requirement process (distributed the manpower requirement form to the respective departments) and received responses indicating the need to recruit 100 positions?
- Do these required positions have job descriptions ready?
- Does your company have the budget for all these positions?
- Have grades been assigned to these positions, and are their salaries planned out?
- What is your deadline for recruiting these 100 positions?
- Within your organization, don't you have multitasking employees who could take on additional tasks instead of creating another 100 positions?
- Do you know the competencies required for these positions to perform their jobs effectively?
- Do these positions have Key Performance Indicators (KPIs) for the next year?
- Do you have a proper performance appraisal system in place to evaluate them?

Recruitment Process Guidance

Regarding the recruitment process, you need to refer back to your human resources manual, map out the process accordingly, create a flow chart, get it approved, and keep it in front of you as a guide for recruitment.

If you require any further assistance, please do not hesitate to contact me.

Regards

You must have done proper manpower planning; only then should you get these 100 positions. Now categorize the positions into different categories like replacement positions, backup positions, development positions, and operations positions.

Now, grade positions - replacement positions would be top priority as the current employee has left, and in order to handle one's work, you need a person unless and until another employee is rotated to that position.

You can place backup positions on a temporary basis with lower priority as currently, a person is available to handle the profile, and you will require a person only once they leave.

So, you can categorize the openings. After that, you will be required to grade the openings within one category itself and interact with managers and business managers to understand the requirements more precisely.

There is a different kind of fun in working simultaneously on different positions, as in one job posting or interaction, you will come across different profiles that will help you in closing other positions. So, enjoy and good luck.

In case of any problem, do write back.

Regards,
Seema

Hi Harsha, Since you have identified 100 positions, I am assuming that you know the categories, designations, job specifications, etc.

Bulk Recruitment Strategy

The best way for bulk recruitment is to take out an advertisement in the newspaper with the specifications of all the positions. You could group the positions department-wise in the ad. Identify the positions that need a qualifying exam and mention the date. Identify an interview panel and finish the interviews for the shortlisted candidates in batches.

In case certain positions cannot be filled, you can resort to other recruitment tools like job portals, etc.

Timeline and Process

You need to give ample time to the candidates to apply against an ad, and 2-3 weeks are ideal. You need to create a pool of candidates after the initial screening of applications. Depending on your work schedule, you could identify the time that would take. You need to plan the exam and notify the candidates. You need to schedule the interviews and inform candidates accordingly. Conduct a background check if necessary and allocate time for the issuance of appointment letters.

So basically, plan how you will go about it and then allot a time schedule to it, and you will know how long the process will take.

If the positions are mostly for freshers, then you could include a group discussion as a tool as well.

Hope this helps.

Regards