HI, Aadhya,
Suggest to set up company HR policy first, believe this will solve problem.
PROBATION AND COMIFIRIMATION
I. Policy
To assess the suitability of employees new on the job to position assigned and to secure services of employees who meet the Company's standards of performance during the probation period.
II. Procedure
At the beginning of the probationary period, HR Department will sent a Performance Appraisal Format to the concerned Department Manager who should set the specific goals together with the new employee and to work out the evaluation criteria for the performance appraisal during the probationary period. Upon the completion of the probationary period, the Department Manager should review the evaluation items with the new employee. The Department Manager will made a recommendation on the Performance Appraisal Form for confirmation to the permanent employee.
The Department Manager should prepare the Personnel Action Form together with the Performance Appraisal Form forwarding to the Human Resources Department with the following conclusion:
Confirmation to permanent employee status;
Extension of Probation, together with reasons for such extensions; (Specify the reason).
Dismissal together with reasons for dismissal. (refer to the procedures for involuntary termination).
The Personnel Action Form and the letter are to be prepared for General Manager's signature. The orig
final copy of the letter is to be forwarded to the employee, copy filed in his/her personal file.
Hope the above helps.
Best regards,
John