What Information Does a Company Collect for Its Employee Database? Urgent Help Needed

I wanted to know the various information a company seeks of its employees for its employee database like name, date of birth, professional qualifications, etc. It's very urgent as it is a part of my summer report. I would be really thankful if some of you could help me out.

Hi there,

It's easy to see that the basic reason for having a database is to have all the information of all employees at your fingertips. So, you should have details as follows:

- Employee code
- Name
- Surname
- Date of joining
- Date of birth
- Designation
- Department
- Location
- Number of years of service in the company
- Number of years of service (total experience)
- Previous company worked at and designation held

Additionally, you need to include various CTC details such as:

- Basic
- DA
- HRA
- Conveyance
- Monthly gross
- Annual gross
- Medical reimbursement
- Etc.

I hope this solves your query.

Shilpa

Hi Khyat,

These are the basic pieces of information you need to collect for the employee database:

- Employee Name
- Employee ID
- Department
- Designation
- Reporting To
- Date of Joining
- Employment Type
- Experience in Current Organization
- Previous Experience (Total)
- Relevant Experience
- Date of Birth
- Blood Group
- Educational Qualifications
- Present Address and Phone Number
- Permanent Address and Phone Number
- Email Address

You can also include:

- Cost to Company (CTC) (Breakdown)
- Appraisal Details
- Last Appraisal Done

Regards,
Swati

Serial No.
Employee Number
Name
Department
Grade
Designation
Date of Joining
Sex
Date of Confirmation
Date of Transfer
Transferred to
Date of Birth
Father's Name
Skills
Educational Qualification
Number of Years of Experience (previous)
Address
Phone Numbers (residence & mobile)
Blood Group