-----USE LETTERHEAD OF COMPANY------------
DATE.......................
RECIPIENT'S ADDRESS:
SALUTATION:e.g. Dear Sir
HEADING: OFFER OF APPOINTMNET AS MARKETING OFFICER
BODY OF LETTER-NOTE: An offer letter should highlight on salient issues pertaining to the Company and the position in question. This will include matters such as
TITLE OF POSITION/DEPARTMENT/LOCATION
GROSS OR NET SALARY/FACILITIES/FRINGE BENEFITS
PROBATION OR CONTRACT PERIOD
DUTIES AND RESPONSIBILITIES
APPLICABLE RULES AND REGULATIONS/DISCIPLINARY PROVISIONS
PROTECTION OF EMPLOYMENT
AFFIRMATIVE ACTION
DATE OF ASSUMPTION OF DUTY
PROVISIONS ON SALARY ADJUSTMENTS/TRAINING ETC.
SAMPLE LETTER------------
ABC CONSTRUCTION COMPANY
P. O. BOX 000000, RED CITY, STATE M TELEPHONE NOS. 111111/22222
Thursday, April 18, 2007.
MR. BBBYY
P. O. BOX ZZZZ
BLUE CITY, STATE C
Dear Sir,
APPOINTMENT AS MARKETING OFFICER
We are pleased to inform you that, pursuant to your success at the selection interview conducted on Monday, April 9, 2007, you have been offered the position of Marketing Officer in our Company. You shall be attached to our ROYAL Branch located at SILVER Province. Please accept our congratulations.
Your duties shall include but not limited to the following:-
i. to design a marketing strategy for the Company's products and services.
ii. to .................................................. ......................
iii. .................................................. .........................
iv. .................................................. .........................
You shall receive an annual gross salary of .................p.a on scale....... to ................ You shall be entitled to an annual salary increment subject to satisfactory performance and good conduct.
You shall be subject to the rules and regulations in force in the Public Service in addition to the Company's conditions of service.
You shall be on probation for a period of three months from the date of your assumption of duty. If your services are found unsatisfactory during the probationary period, you may be discharged at a fortnight's notice or on payment of a fortnight's salary in lieu of notice. Simarlary, if, at any time, you wish to resign, during your probationary period, you must give a fortnight's notice or pay a fortnight's salaryin lieu of notice.
You shall be entitled to 40 working days ileave in each year. You shall report to work at 730hrs and close at 1400hrs daily from Monday to Friday.
-------Other provisions relating to women, persons with disability, Trade Union activities, occupational health, safety and environment are also spelt out where applicable---------
Your appointment takes effect from 1st June, 2007. Please communicate your acceptance of the offer to us ( by post, mail or fax) not later than ....................weeks from the date of this letter.
Once again, accept our congratulations.
Yours faithfully,
---sgned---
HUMAN RESOURCE DIRECTOR
CC: HEAD OF MARKETING DEPARTMENT
HEAD, ROYAL BRANCH, SILVER PROVINCE.
HEAD, ACCOUNTS DEPARTMENT.
HOPE THIS WILL HELP.