Understanding CTC Salary: How Do You Calculate the Total Cost to Company?

How to Calculate Cost To Company or CTC Salary?

To calculate Cost To Company (CTC) salary, you need to consider all the components that form part of an employee's total compensation package. This includes the basic salary, allowances, bonuses, benefits, and any other perks provided by the employer.

The formula to calculate CTC salary is:

CTC = Basic Salary + Allowances + Bonus + Benefits

It's important to note that the CTC figure represents the total cost incurred by the company for employing the individual and is not the same as the take-home salary received by the employee.

By understanding how to calculate CTC salary, both employers and employees can have a clearer picture of the overall compensation structure and make informed decisions regarding salary negotiations and benefits discussions.

CTC calculation is as follows:

There are certain additions and deductions made to get the net pay. It is as follows: let the basic salary be $4000. The P.F. deduction is 12 percent of the basic, which equals 12% * $4000 = $480. D.A. is added; suppose it is 25% of the basic, which equals $1000. Let there be certain allowances that amount to around $4000 (traveling allowance, mobile expense, tiffin, education, etc.). Thus, the net pay will be $4000 - $480 + $1000 + $4000 = $8520, and the CTC will be without any deductions. Therefore, it will be $4000 + $4000 + $1000 = $9000 * 12 = $108000 CTC.

Hope this helps.

How will we calculate the CTC HRA percentage we can offer, how much we can allocate for CONVINCE, etc.? Please tell me.

The CTC for Various Levels:

Cadre from Asst's/Sr. Asst's/Jr. Exec/Sr. Executives/Jr. Managers:
Gross Salary + Company's Contribution to PF & ESI

Cadre from Asst. Manager to Manager:
Gross Salary + Company's Contribution to PF & ESI + Bonus + Retirals (Gratuity) + Insurance Coverage (Mediclaim) + Incentives paid if any

Cadres from Sr. Managers and above:
Gross Salary + Company's Contribution to PF + Retirals (Gratuity) + Insurance Premium + Incentives + Perquisites like Leased Accommodation provided by the company or Company's owned Accommodation provided + Car with Driver's Salary + Helper's Salary Reimbursement + Petrol Reimbursement, etc.

If you want further clarifications, please feel free to contact me on my mobile No. 9949218492 or via my email ID [pvrs@shriramlife.in](mailto:pvrs@shriramlife.in) or [pvrsharma@hotmail.com](mailto:pvrsharma@hotmail.com). Please provide your comments on this post.

Dear Mr. Manjeet,

The Conveyance Allowance of Rs. 800 per month is exempt from income tax, and tax can be saved on House Rent Allowance (HRA) if it is set at 40% of the basic salary. The company can provide additional allowances, but any excess beyond these limits will be taxable as other allowances.

I think it is a culmination of everything. Remember the old saying, "Nothing comes for free." The HR policies of all companies follow the same.

Hi,

The Cost to Company (CTC) includes all that the company pays to the employee. Take the total of basic salary, DA, HRA, other allowances, PF contribution of both employers & employees, and deduct the total of all deductions like the profession tax, ESIC, etc. The net amount multiplied by 12 will give you the CTC.

Bye,
Trupti

Cost To Company, commonly referred to as CTC, is calculated based on an Employer's expenditure for acquiring general official or professional services rendered, as mutually agreed upon between the Employer and the Employee. This category includes basic salary/pay, DA, VDA, HRA, Conveyance Allowance, Educational Allowance, Uniform Allowance (including washing Allowance), Refreshment Allowance, Medical or Medicine Expenses, EPF (Employer's contribution of 12%), and any other expenses in accordance with the Organizations' policies. The calculation is done either on a monthly or annual basis.

Dear Cost to company means, what is the cost to company to manage one employee, position dosn't matter when calculating CTC of employee, it may vary person to person and position to position.

For calculating CTC, calculate all direct and indirect costs which the company incurred to manage one employee. It includes Salary, PF, ESI, Mediclaim, PA (if the company provides), Expenses, Perks, Perquisites, Incentives, Bonus, etc. Divide these costs by individual sales.

CTC calculation includes everything that is given to the employee by the employer, as the long form itself is self-explanatory, Cost to Company. Gross salary (Basic salary + HRA + conveyance + medical + LTA + other allowances, this includes all employee PF contribution, ESI contribution, P.T.), Employer PF, ESI contribution, yearly bonus, mediclaim, accidental (it should also be included as it's a cost to the company), mobile allowance (monthly), net allowance (monthly). Anything that is included as a cost to the company towards the employee should come under CTC. Thanks.

Dear All,

I want to design a CTC of 6 lakh rupees for a senior management professional in our hospitality industry and include incentives in addition to the basic salary.

Kindly provide me with some insights on structuring this salary package.

Your prompt assistance is greatly appreciated.

Thanks & Regards,
Gaurav Agarwal
9970039856

Dear friends,

Basic: 4000.00
VDA: 1307.00 [Generally fixed in the hotel industry]
Others: 5000.00
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Gross salary: 10307.00
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P F + 637.00 [Basic + VDA * 12/100]
E S I + 490.00 [4.75% on Gross - Employer contribution]
L T A + 333.00 [8.33% on Basic]
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C T C: 11767.00
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"Correct me if I'm wrong. Hope somehow it helps you."

If you have any further questions or need clarification, feel free to ask.

The salary structure varies from company to company based on their C&B policies. Some of the basic pay heads used are:

1) Basic - 35% - 50% of Gross
2) HRA - 40% of Basic for Non-metro & 50% of Basic for Metro
3) Con - Max Rs. 800 per month, which is a maximum of Rs. 9600 per annum
4) Medical Reim - Max Rs. 1250 per month, which can be a maximum of Rs. 15000 per annum
5) Spl Allow - The balance of Gross will be provided as Special Allowance

Statutory:
1) PF
Employee Contribution - 12% on Basic
Employer Contribution - 13.61% on Basic

2) ESI - Applicable to employees whose Gross Salary is less than or equal to Rs. 10,000
Employee Contribution - 1.75% on Gross
Employer Contribution - 4.75% on Gross

PT - It varies from state to state

Net Salary = Gross - PF (Employee Cont) - ESI (Employee Cont) - PT
CTC = Gross + PF (Employer Cont) - ESI (Employer Cont)

Hi Guys,

I need experts' comments on my issue: When PF (both Employer & Employee's) contribution is part of CTC, do we need to reduce the basic as per the number of working days present? If yes, then the employee's CTC will be less than what was committed. Please share your views.

The employee gets an additional amount of LE (Leave Encashment), so the amount should first get deducted against the LE when he/she is absent, and then the basic should be adjusted. Your comments and views are highly appreciated.

HRA is calculated generally as follows:

- Actual HRA
or
- Actual - 10% of salary (Basic + DA)
or
- 40% of Salary for non-metro cities (50% for Metro cities)

We should take note of the above 3.

Dear Mr. Gaurav,

I am not clear about other industries, but VDA is fixed at Rs. 1307.00 in most of the hotels under the Hotel Industry Notification No. KAE 13 LMW dated 17.07.03. Until March '10, it was Rs. 933.00, but in April '10, it increased to Rs. 374.00. So now the total is Rs. 1307.00. There is no other calculation for VDA in the Hotel Industry, as per my knowledge.

CTC can be calculated by:

SALARY DETAILS + BENEFITS/ PERKS/ REIMBURSEMENTS + RETIREMENTS + BONUS + SOFT LOANS = CTC

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I have corrected the spelling of "retirals" to "retirements" for clarity. I have also adjusted the paragraph formatting to ensure a single line break between the formula and the explanation.