Vehicle Pass

Why vehicle pass should be issued and whether the document verfication for vehicle is important before issuing vehicle pass?

Greetings,
A vehicle pass is issued to employees by an employer, if the company is under security zone such as an Industrial or IT Park. It allows the employee to take their vehicles to office through the surveillance. Generally, the format for a pass is mentioned by the industrial park. It includes the following :
1.Name and the logo of the company and the Industrial park,
2.Vehicle code - including the vehicle number and 2 or 4 wheeler information
3.Employee Id and Name of the employee
In order to issue the pass to an employee , an employer requires the photo copy of the license and the registration of the vehicle .The verification of the document is important . Please do view the original while accepting the photo copy .
Hope this answers your question. Please do write back if you wish to know any further details.
Regards,
(Cite Contribution)

Dear (Cite Contribution),
Thanks for your reply. I already started verifying the documents like Vehicle registration, Driving license and vehicle insurance. But the employees are asking why it should be checked by HR. I replied it is for the safety of themselves and to other employees inside the premises. I want to confirm that is there any rule that HR can check such documents for safety proposes.
Thanks and waiting for your reply.
Naresh

Dear Sir,
Is there any provisions under factory act regarding checking of Insurance paper of vehicle of employees of the acompany.