Dear [Recipient's Name], We are pleased to appoint you as a professional consultant/advisor on a retainer basis from dd/mm/yyyy.
Terms and Conditions
a) The retainer shall be from dd/mm/yy to dd/mm/yy. It will automatically expire on dd/mm/yy unless extended in writing. During the retainer period, either side can terminate the agreement by giving ... months' notice or retainer charges for the notice period, without assigning any reasons.
b) You shall interact with Mrs/Miss/Mr....... of our company during your retainer for all decisions/queries.
c) You shall be given....no of persons for your assignment.
d) Your assignment shall be as follows......
e) Your retainer fees would be Rs...... per month. You would raise an invoice on the .....th of every month. Your invoice will become payable by....of every month. You may levy service tax/your retainer fees are inclusive of service tax.
f) You shall be paid conveyance for official purposes.
g) Any outstation travel and boarding shall be billed extra to the company/firm. Limits on traveling and boarding expenses are as follows...
h) Other clauses
Kindly sign and return a duplicate copy of this letter as a token of acceptance.
Thanking you
Yours