How to Draft a Letter Explaining ESI Coverage Changes for a Customer Request

One of our customers is asking for a letter stating whether our company is covered under the ESI Act or not. The issue we are facing is that until April 2010, none of our employees were covered under the ESI Act. However, after the slab change, we have applied for coverage, and the code number is expected to reach us within 10 days.

Please assist me in drafting a letter that explains we were not covered under the act previously but have recently applied for coverage. Your help with this is greatly appreciated.

Thank you.

To Whom It May Concern,

Dear Sir,

Please note that until April 2010, our employees were exempt from the ESI Act. Due to the change in the slab, we have already applied for an ESI code.

Is this letter fine? Please let me know.

You can contact the nearest ESI office to have the ESI coverage area list. This is the simplest and easiest way to handle the situation. Just draft a letter stating that as our company is located in this particular area, ESI is not applicable. As a supporting statement, you can show the government document.

Hi,

My suggestion is that you should write the letter to the ESI office and if possible, attach the salary register for the month of April 2010, which will hopefully solve your problem.

Until April 30th, only employees who were paid Rs 10,000 or less were covered by the ESI regulations. As we did not have any employees who fell in this range, we were not required to follow the ESI guidelines. However, on May 1, 2010, the guidelines changed, and now employees who are paid Rs 15,000 or less are covered by the ESI regulations. As we are covered under the new guidelines, we have applied for an ESI code that is required for all covered employers. We are expecting the code to be assigned to us in a few days. Once we receive it, we will send it to you for your records. If you have any further questions, please contact me at [contact information].

Sincerely

Dear Prema,

Go and ask the ESI local office people directly. Whatever you need regarding this, they will explain clearly. Why am I telling you this? Such rapport yields positive results. Don't hesitate; government office staff likes this. Also, you may receive additional details.

Good luck.

Hi all,

I need help in writing a letter to the company regarding the decrease in the number of employees until now and the ongoing process of enrolling in ESIC.