How to Correct an Employee's Date of Birth Discrepancy Between School and Official Records?

Hi,

Our employee approached me regarding his date of birth correction.

Facts of the question:
As per his school records, D.O.B. is 14-06-1975. But according to his Births and Deaths Register Office Certificate (recently obtained from government authorities), the actual D.O.B. is 09-07-1976.

At the time of his school admission, due to his parents' ignorance, they provided his D.O.B. as 14-06-1975 instead of 09-07-1976.

Is there any chance to correct his date of birth? If yes, please advise on the procedure/channel.

Regards,
Venkat

First and foremost, the date of birth needs to be corrected on the school certificate. For this, the employee needs to approach his school/school board and check whether the board accepts such corrections in the first place. Once such a correction is made, there shouldn't be any problems having the same reflected in the official records. Some organizations record both the official date of birth and the actual date of birth.

Regards.

Advise your employee to adopt the following procedure to implement the change of date of birth:

1) He should first notify the change of date of birth in at least 2 prominent national newspapers, like "The Hindu" and "Times of India."
2) Get the change notified through a Gazette notification of the Government of India.
3) Get the date of birth changed in the Educational Certificate from the concerned Board of Examination.
4) Apply for the change of DOB in the official records of the company.

Hi,

Our employee approached me regarding his date of birth correction.

Facts of the question:
As per his school records, the D.O.B. is 14-06-1975. According to his Births and Deaths Register Office Certificate (recently obtained from government authorities), it is 09-07-1976 (actual DOB).
At the time of his school admission, due to the ignorance of his parents, they provided his D.O.B. as 14-06-1975 instead of 09-07-1976.
Is there any chance to correct his Date of Birth? If yes, please advise on the procedure/channel.

Regards
Venkat

Dear Venkat,

The proper procedure would be for the employee to approach a court for a declaration that the date of birth is 09-07-76. A supporting affidavit, along with the birth certificate by the parents, should be filed with the court. The employer cannot rely solely on the certificate of the date of birth.

Thank you.

According to various judgments of Hon'ble Apex Courts and different High Courts, it's clearly ruled out that "date of birth recorded in matriculation certificate duly authenticated by the education board is conclusive proof of age and no other records including service records." WP(S) NO. 1193/04 JHARKHAND HIGH COURT FULL BENCH.

The aggrieved person has to contact his education board for rectification of his date of birth via his school with his admission records. But I don't think the education board will entertain his rectification application at this stage. Hence, please go through the date of birth as recorded in his matriculation certificate.

Best wishes