How to Handle a Chronically Late Employee: Seeking Advice on Issuing a Warning Letter

Hi,

One of the employees is coming late to the office on a daily basis. He does not even bother to inform before deciding not to come to the office. My manager is asking me to issue a letter which states, "If he does not inform or arrive on time, he will be terminated with one month's notice."

Kindly send me the format and provide the procedure to follow up with such a problem in the company. Let me know what I need to consider before issuing such a letter or taking such a crucial action on an employee.

Please help. I need it urgently.

Shilpa

I think it may help you
Date:
To
<Employee Name>
<Designation>
Sub. – Warning Letter
Mr. ,
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as <Designation>.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For <company name>
Authorized Signatory

Hi Shilpa,

You may follow this one too.

It has been observed that you are coming late to the office without prior permission from the concerned authorities, resulting in willful insubordination and gross negligence of duties. Coming late to the duties without prior intimation is misconduct for which you are making yourself liable for necessary action. You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action. You are further advised to submit a written explanation on your late arrival to the office as soon as you receive this letter. Otherwise, strict action shall be taken against you. Kindly treat this as very urgent.

Regards, Amit Seth.

Hi Amit,

How are you?

I used your previous format which you sent. Here, it's very difficult working without rules, regulations, policies, and a mission. Well, I am trying my level best to make my organization a good one. So, please let me know any new news about HR and other things.

Shilpa.