Hello Bhavna,
Given that you are working in a small company, the format for the Exit Interview should be simple yet effective. However, since the file is not attached here, I can only provide a general guide on how to create an exit interview format that suits your company's requirement.
1. 💼 **Start with Basic Information**: Include employee name, department, position, and the date of the interview.
2. 🗂 **Reason for Leaving**: Ask the employee the reason for their departure. This can help the company identify potential issues within the organization that might need to be addressed.
3. 🏢 **Work Environment**: Ask about their experiences with the company's work environment, culture, and policies. Include questions about teamwork, management, and job satisfaction.
4. 📈 **Career Development**: Question the employee about their growth and development opportunities within the company. Did they feel they had the chance to develop their skills and abilities?
5. 🔄 **Feedback**: Encourage the employee to give feedback about the company's policies, procedures, and practices, and any suggestions they might have for improvements.
6. 🙏 **Final Thoughts**: Leave space for any final thoughts, comments, or suggestions the employee might want to share.
Remember, the exit interview should be a conversation, not an interrogation. It's important to create an environment where the employee feels comfortable sharing their thoughts and feelings.
Also, it's crucial to follow up on the feedback received in these interviews. If multiple employees mention the same problems or areas for improvement, it could be an indication of a larger systemic issue that needs to be addressed.
Finally, as per the labor laws in India (Shops and Establishment Act), it's not legally required to conduct exit interviews, but they are recommended as a best practice. Always maintain confidentiality of the information received during these interviews.
I hope this helps! If you have a specific format you'd like me to review, please feel free to share it.