Confused About Leave Deduction Rules? How Do You Decide Between PL and CL?

Query About PL & CL Deduction

I have a query about PL & CL deduction. Please tell me, is there any particular leave rule that specifies which leave should be considered first? Is it the case that if a person is on continuous leave of, say, 5 days, then we should consider it as PL but not 2 as casual, and the rest from day 3 as PL?

In my company, we have 2 types of leave:
1. PL
2. Leave bank (CL).

We can avail only 2 Leave bank days in a month, and it lapses at the end of the year.

Please suggest me.

Regards,
Pratima

Dear Pratime,

Understanding Leave Policies

Leave policies are essentially based on company-specific guidelines and can vary from one organization to another. Typically, up to 2 days of leave taken consecutively can be classified as Casual Leave (CL). However, if the leave extends beyond this, it is generally considered as Paid Leave (PL). Therefore, if any of your employees have taken a 5-day leave, it should be treated as PL instead of CL.

Regards,
Arun Chatterjee

Dear Pratima,

Types of Leave

There are three types of leave, namely:

- Privilege Leave (PL)
- Casual Leave (CL)
- Sick Leave (SL)

Casual Leave (CL)

CL is meant for day-to-day exigencies to attend to personal or domestic work and can be taken normally for a maximum of two or three days at a stretch. It can be taken at relatively short notice.

Privilege Leave (PL)

PL is earned after working for a certain period of time and gets credited after putting in six to 12 months of service after joining. However, leave credit is given for the period of work put in. Different organizations provide varying amounts of leave ranging between 15 to 30 days per annum. This leave has to be properly planned, and sufficient notice has to be given, typically 15 to 30 days depending on the company's policy. Some companies encourage employees to take PL once a year, if possible. The HR departments are requested to issue the leave calendar specifically for managers and above.

Sick Leave (SL)

Sick leave is taken only if the person falls ill. For SL beyond three days, a doctor's certificate is required, and when the person returns, they are supposed to provide a fitness certificate.

CL and PL cannot be combined, but SL can be combined with PL.

One does not have to follow a specific sequence for taking leave. It depends on the purpose and duration of the leave applied for. Up to two or three days, it can be CL, and beyond this period, it has to be PL.

CL lapses at the end of the year, but PL and SL can be accumulated for a specified period as determined by the management.

Regards,
J. C. Jhuraney

Hi,

The PL & CL should not be clubbed together; both of them can be availed separately. The eligibility and the availing of PL will vary according to the company's policy.

Regards,
ANISH KUMAR S.L

As Jhuraney mentioned, CL & PL cannot be clubbed. CL can be availed for a maximum of 3 days, specifically intervening holidays and W offs are considered part of CL. SL can be taken for up to a maximum of 3 days; beyond three days, it should be on the recommendation of a doctor who is typically an MBBS.

For PL, over and above 3 days, it can be allowed, but a minimum of 15 days prior intimation is required. In the case of PL, intervening holidays and W offs are not considered part of PL. SL and PL can be clubbed; once all the eligible SLs are exhausted, the employee can then avail PL, which is a special case.

All the rules are based on the company's leave policies.

Thanks and regards,
Kamesh

Dear Pratima,

Leave Rules and Regulations

As per the rule, 10 SL (Sick Leaves) are allowed in a year, with 1 SL available after 30 working days. A maximum of 2 SL can be availed at a time without any medical certificate. If more than 2 SL are provided, they are transferred to the next year like PL (Paid Leave).

7 CL (Casual Leaves) are allowed in a year, with 1 CL available after 45 working days. A maximum of 3 CL can be availed at a time if available in the employee's account balance.

PL is dependent on the previous year. If an employee works 240 days in the company, then they are eligible for PL. After 20 working days, 1 PL is available, and it is also transferred to the next year.

If an employee is on regular 5 days leave, and their account balance is 6 CL, we can't provide more than 3 CL. If their account PL balance is 3 PL, we can't provide it because 15 days prior information is required to avail PL. As per the rule, SL, CL, and PL cannot be merged in any leave.

I hope you find this helpful.

Regards,
Vakil Ahmed
HR Executive
Gurgaon (HR)

Kindly tell me if a person takes continuous leave for 4 to 5 days, will Sunday be included in those leave days or not?

I'm working with an IT company as an HR. The thing is, from April, the new financial year will be starting. We have allocated 21 days of leave (6-CL, 7-SL, 8-PL) for those who have completed 6 months before March. I want to know what the leave criteria will be for those who won't complete 6 months until March but the financial year starts. Please guide me.