Seeking Guidance on Safety Budgeting: What Should We Focus On and Why?

Dear Seniors,

Will you guide us on safety budgeting? Here are the key points we would like assistance with:

- Elements of Safety Budget
- Statutory Requirements
- Reasons for Safety Budgeting
- Advantages and Disadvantages
- Any sample budgets available
- Main Focus, etc.

Regards,
Abhay

Safety Budget Preparation

For a budget, start a list of everything you might need. Think about everything you might need for the length of the project (or year). Example below:

- Safety Manager Salary $xxx
- 4 Safety Techs Salary $xxxxxx
- 2000 pairs safety glasses $xxxxx
- 100 Safety harnesses $xxxx
- Cable
- Clamps
- Lanyards
- Ear plugs
- Miscellaneous $xxxxxx

Total $xxxxxx

Think about everything you used on that job - how many workers were involved, etc. Check the store records to see how much stuff you bought vs. the number of men. That will help you decide what you will need.

Wait for commands.

Thanks & Be safe,

Raghu

Let me try to give my comments:

Elements of Safety Budget

Like all other department budgets, there is nothing special in making a safety budget.

Statutory Requirement

There is no statutory requirement as per my understanding. This mainly depends on the companies and is purely an organizational requirement.

Why

Everything is well and good when planned, just like with all other budgets. Why is a financial budget required? You might already be well aware.

Advantages/Disadvantages

You will get sanction of money which can be spent in the name of safety. So, you don't need to worry always if I put this proposal, whether management will say no because of funds and all. One of the advantages. A disadvantage may be questioning from management if you spend on safety more than the budgeted amount. This can happen if you do not make a budget after proper planning.

Any Sample

I do not have one with me now, but maybe later on I can upload.

Main Focus, etc.

I think Mr. Raghu explained it and it is sufficient.

Proper planning is required before making a budget for safety, in which you have to include all the managerial aspects and implementation aspects of everything.

Regards,
Dipil Kumar V

Dear Abhay,

Please find the attached construction safety budget plan. Kindly modify it yourself. I obtained this attachment from the internet.

Thanks & Besafe,
Raghu

With my best wishes to all, I would like to add the below-mentioned point to the discussion going on.

Safety Budget

Planning to manage the financial resources required to perform the activities (either pre-planned or otherwise to cope with emergencies) for achieving the set targets for the safety department of the organization.

Each and every possible action required to be taken during the period being planned for should be considered and evaluated in terms of finance or in any other measurable terms (such as man-hours or man-days to be spent on training).

Factors to Consider

- Training for safety: In-house by External Faculty, In-house by Internal Faculty, Nominations for training programs being conducted externally.
- Seminars on Safety.
- Promotional activities such as Competitions on various safety-related factors.
- Celebration of Safety Day/Week and other days dedicated to Environment, Fire, etc.
- Hiring of External Consultants for Audits and studies (Hazop, etc.).
- Expenses to be incurred towards internal audits by auditors from corporate or from other group units.
- Expenses for liaisoning activities.
- Expenses towards presentations to be made if applied for awards at various levels.
- Expenses towards PPEs, Testing Instruments, etc.

The list is not limited to these mentioned points only. I have mentioned the points that crossed my mind while going through this discussion. Lots of points have been covered by other contributors.

This certainly does not answer the query of Mr. Abhay completely, but I hope this is certainly a part of the answer.

Regards to all.

Raman.

Dear Ramanji,
Thanks for guidance, waiting for some comments on this thread.
Regards,
Abhay

I guess Mr. Raman replied well. I am only making a humble attempt to add to his comment:

1. **CTC of the Cost of Safety for HSE Employees:**
Consider the total cost to the company for maintaining safety standards for Health, Safety, and Environment (HSE) employees.

2. **Number of In-House Trainings:**
This includes only the material cost for internal training sessions.

3. **Number of External Trainings:**
For example, fire training costs 14k, first aid training costs 14k, and evacuation training costs 30k per session. Add more to the list if necessary.

4. **Cost for Culture Building:**
This includes expenses for posters, talk times, PA systems, etc.

5. **Expense for Dealing with External Agencies/Government Bodies:**
Allocate funds for interactions and compliance with external agencies and government bodies.

6. **Calculate the Cost of Safety Equipment and Gadgets:**
Include the expenses for purchasing and maintaining safety equipment and gadgets.

7. **Miscellaneous Expenses:**
These should be about 10% if you go by my calculations.

Hope I have been of some help.