Develop Myself As An Efficient Hr Executive - PDF Download

Hi All,

I'm working as an HR Executive in a software company with an employee strength of 125. I joined here as a fresher, and now I have about 1 year of experience. However, I don't feel like I have learned much. It seems like I am working as a data entry operator. I am very concerned about my career growth. In what fields should I concentrate to develop myself as an efficient HR executive? I need advice and help from all of you. I have completed my MHRM through Distance Education. Please help me in this matter.

Regards,
Swati

Hi Swati,

Be a team player, talkative, and bring your own ideas to show yourself as an interactive HR to your team. Be ready to provide possible support to your team. Then, see the magic...

Regards,
Aravind [pdf attached]

Hi Aravinth,

Thanks for replying with encouraging words. I'm very much worried that if I attend any interviews, I won't be able to answer even after 1 year of experience. I feel ashamed of myself. I spend most of my time reading articles related to HR, but I feel that more than reading through books and the internet, it would be better to learn through experience. How can I learn from my work? There's no way for me to learn from my current job.

Regards,
Swati

Hi Swati,

I might be able to help you, but before that, I would like to know as an HR executive what all you do. What is your KRA? What kinds of reports do you make and what do you do?

Regards, Meenakshi

Hi Swati,

I'm working as an HR Executive in a software company with an employee strength of 125. I joined here as a fresher, and now I have about 1 year of experience. However, I don't feel like I have learned much. I feel like I'm working as a data entry operator. I am very much worried about my career growth. In what fields should I concentrate to develop myself as an efficient HR executive? I need advice and help from all of you. I have completed my MHRM through Distance Education. Please help me in this matter.

You exhibit good temperament, especially not being happy where you are! I feel the same and feel like I have miles to go before I succeed.

Just a second, why do you feel like you are working as a data operator? There is so much to learn about the organization this way. When I first worked out the increments of my staff when I joined, I worked on a blank sheet of paper. I had just joined, and there was no computer available. I learned so much by being hands-on in the job.

I have observed that those who have reached the top initially slogged at the bottom of the organizational chart, including my boss who is the MD. So, don't feel disheartened.

Regarding career growth, please assess yourself first, what you have learned, and what remains to be learned. Make a game plan to master these areas.

Go to your seniors with a plan like this. Remember, take one step at a time and master each step. You have a long career ahead of you!

If you still want to learn more and keep yourself updated on the latest trends, read more on the subjects and, of course, keep visiting this forum.

Best wishes,

Rajat Joshi

Thanks a lot Meenakshi and Rajat...

I'm taking care of employee data, providing offer letters, appointment letters, confirmation letters, etc., and maintaining the attendance of the employees. I then provide this information to the finance department at the end of the month. Mainly, I'm working on this only.

Regards,
Swati

Dear Swati,

First of all, relax! I think you are becoming too stressed about your career path, which is hindering your ability to learn from your current job. Unsuccessful interviews are only adding to your frustration.

You can learn many things from your job only if you have a quiet mind for observations.

Since you are currently involved in recruitment and time office tasks, you might consider starting some research activities on the following points:

1. What are the good and quality sources of candidates?
2. What is the cost of recruitment? (placement vs. employee referrals)
3. Exit interview analysis (reasons for leaving the organization and how to overcome them)
4. What is the percentage of late arrivals/departures for project-based activities?
5. What schemes can you implement with the approval of top management to address tardiness? (Remember, late arrivals and departures also incur a cost that you can reduce. This aspect is considered as value addition for HR jobs.)
6. What basic schemes can you create that are cost-effective yet impactful, such as The Most Punctual Award, The Most Clean Table Award, Role Model Employee, etc.? (You can establish parameters for each award.)
7. You can also create an HR weekly newsletter that includes information about employees' extracurricular activities, hobbies, etc., as part of an everyday recognition program.
8. Since you are already involved in recruitment and time office duties, develop policies, forms, procedures, and organize special events (e.g., office anniversary, annual day, etc.) to also shine the spotlight on yourself. It is crucial to maintain your self-esteem at its peak level.

I apologize for being short on time, but I will get back to you later. Alternatively, you can also share any practical difficulties by emailing me at shailendra_deshpande@rediffmail.com.

Hope this is helpful.

Regards,

Shailendra

Dear Swathi,

I wonder how come you are not able to work with a team of 125 associates in a software company. How about the procedures established for your department? Is it that you have not been assigned any work, you are not taking initiative, or you are not being accountable to your senior?

There is a lot to do in terms of recruitments, appraisals, competency assessments, employee satisfaction surveys, attendance monitoring, documentation, issue clarifications, and organizing lectures, among other tasks.

Please don't mind, but you will need to clarify the above details for us to draw any conclusions.

Regards,

Srilatha

Thanks, Shailendra and Srilatha, for your valuable ideas.

Coming to Srilatha, in my company, the main decisions regarding appraisals are taken by the management. They conduct appraisals at the completion of 1 year or 6 months, and it is not based on the performance of the employee. I don't have any way to convince the management because they are the decision-makers and only use HRD to provide the appraisal letters once they finalize the appraisal details. The policies formulated are also not being properly followed. Even when I propose new ideas to my management, they are not willing to implement them. I'm really frustrated.

Regards,
Swati

Dear Swathi,

It's really sad. If this is the case, then put a question to the management asking why they have recruited you or when you will be promoted. Since it has been a year, there must be some sort of change in terms of your work implementation. If you have any peers working alongside you, it will be easier to approach them and solve the issue. Try this, Swathi.

Regards,
Srilatha

Hello Lathasri,

Even I thought of resigning from my current job, but if I'm asked in any interview about my job profile or areas what I was handling in my previous company, what can I tell them? Even after 1 year of experience, I'll be at the level of a fresher only.

Regards,
Swati

Swathi,

If you are looking for a change, then don't worry, prepare well for the interview. Anyways, you know the concepts of what has to be done; the only thing is you are lacking practical exposure. I don't think it's a big issue. Now, holding 1 year of experience, you can't keep quiet. You can attend the interviews; let's hope for the best.

Regards,
Srilatha

Hi Srilatha,

Thank you for your encouraging reply. Actually, I got tensed after reading Vinod Bidwaik's post (Personnel, HR, HRM & HRD - A great Story). I am in the same condition. Anyways, I have the belief that I can get into a good job soon where I can contribute a lot. Also, I'm trying a lot to make changes in the current organization.

Regards,
Swati

Dear Swati,

I wish you the best of luck! Be cheerful, and you will get the expected job.

Regards,
Shailendra

Hi Swati,

This is a typical problem faced by the majority of executives around the world. When an executive steps into a new job, the first 3 to 6 months constitute a honeymoon phase. He/she enjoys the job and does everything with enthusiasm. After a while, it becomes routine. The best way to break out of this phase is by 'Filling up the Vacuum' existing in your organization.

As an HR professional, you must be well aware that 'Responsibilities are not given, they are taken.' Identify the gray areas in your organization and consider whether you can take on those roles as well. Given that you work in a developing company with 125 employees, there is a good chance that if you can broaden your skill set across various areas, after a period of 3 or 4 years, you will be in a very responsible position.

Regards,
M B Sivaramakrishnan

Hello Everyone,

Thanks for your supportive and encouraging words. Now I'm concentrating much on what I can do in my current organization and trying to implement whatever I can. I keep on contacting the management with new ideas on what can be done to motivate employees and other aspects. I hope I can make a difference.

Employees often reach out to me with their issues, but it can be frustrating when the management doesn't take action even when I advocate for the employees. Despite this, I continue to engage with the management, trying to convince them. Before I leave this company, I want to do everything I can for the employees here.

Regards,
Swati

Hi Swati,

Govind here from Reliance Communications. First, you need to find out in which field you can excel yourself. Suppose you are good at recruitment, you should concentrate on recruitment. Otherwise, if you are good at MIS, concentrate on HR-MIS. In HR, there are different positions like Recruitment, Training and Development, HR Generalist profile, SAP-HR, GR-MIS, etc. So, be strict to your profile and focus on that.

Please feel free to call on my cell for any doubts at 9343403469.

Thanks to everyone for their comments. I believe everyone can develop themselves if they have the desire to do so. I think that through learning and developing our own skills in a certain discipline, we can advance our careers.

Regards,
Ahmed Bashier