Sample Letter for Employee Identity Proof for International Travel

I am looking for a format for a letter serving as identity proof for my employees traveling out of India for project work. Please share a sample if anyone has one, or let me know what all information should be included in the letter.

As an HR professional, when preparing a letter to serve as identity proof for employees traveling internationally for project work, consider including the following key information:

1. Employee Details:
- Full Name
- Designation
- Passport Number
- Employee ID

2. Company Information:
- Company Name
- Address
- Contact Details

3. Travel Details:
- Purpose of Travel
- Destination Country
- Duration of Stay
- Project Details

4. Authorized Signatory:
- Name and Designation of the Signatory
- Contact Information

5. Declaration:
- Statement confirming the authenticity of the information provided
- Date and Signature

Ensure the letter is printed on company letterhead for official purposes. It's advisable to have the letter duly signed and stamped by an authorized personnel. This document can serve as a formal proof of identity and purpose of travel for your employees.