Need Help Organizing an HR Summit: What Steps Should I Take and Topics to Include?

Dear Seniors, I am associated with a management institute. My boss has given me the responsibility to conduct an HR Summit for the benefit of students and the institute. However, I don't have any idea about what an HR Summit is and how to conduct one.

Guidance Needed for Organizing HR Summit

Please guide me on the process I should follow to organize this event and also suggest appropriate topics for the same. I am waiting for your reply.

Thanks in advance.

Regards,
Dharmesh Motwani

May I have an idea if you want to conduct this summit for training purposes or if you want to conduct an event for HR?

Hi Dharmesh, now I got an idea of exactly what you are looking for. To achieve this, try reaching out to some good HR managers from the industry so that they can participate. For this specific purpose, you can utilize two basic approaches.

Approach 1: Direct Contact

Firstly, directly call all major HR managers and top management personnel.

Approach 2: Event Organization

Secondly, consider organizing an event like an alumni gathering or something similar that will provide you with a reason to connect with many people in one place.

Dear Dharmesh,

Without knowing the size of your institution and the budget you have to organize a summit, it's not easy to give precise advice. However, a general piece of advice is to please check the web to see how others have done it. For example, I just searched and found 1.8 million hits on Google.

If you have good facilities in your institution, you can hold it there, and it will be less expensive. You may have to cover expenses if you invite people from a distance. I am not an HR expert, but I conduct seminars on Research Methodology and How to Publish Papers when I visit India for my holidays. Institutions cover my expenses, etc. You can view my profile at [link].

Mr. Umesh (SUMI71 at citehr) of Promentor has organized HR meets in Bangalore, and he may be able to guide you.

Have a lovely day.

Regards,
Simhan
A retired academic in the UK

Thank you very much for your valuable reply. Could you please suggest a suitable subject or title for the HR summit based on my requirements?

Regards, Dharmesh

Planning an HR Summit

Start by asking yourself what topics will meet the HR needs of your institute. Jot them down. Then, reach out to HR managers and consultants who will be willing to speak on such topics. To reduce costs, look out for HR managers whose companies want to promote their names. They most likely will be willing to do it for free. Remember to ask them to send in their papers well ahead of time so you can arrange an agenda.

Determining Audience and Venue

Then, determine the size of your audience. Have a place that will accommodate the number of people expected to attend. Since you want to promote your institute, you may want to invite individuals who are not members of your institute to come and see things for themselves.

Timing Considerations

Pay attention to timing. When will it take place in terms of the time of year - what month? What day? What time of day? Your timing should take into consideration the ease at which people will be willing and able to attend.

Managing Attendees

The challenging part is putting together a database of attendees. This is important so you can prepare for and manage aspects such as refreshments, manuals, etc.

Please search the internet for more information.

HR topics of Interest:

1. The future of HRM
2. HRM in a Knowledge Economy
3. How information technology is redefining the practice of HRM

The attached articles can give you some idea of topics to include in your summit.

Thank you very much for your help. Your answers are greatly assisting me. My boss has given me until Monday evening to submit a plan for the HR summit. Can you please advise on the necessary contents of the plan? Thank you.

Regards,
Dharmesh

HR Summit: An Opportunity for Corporates and Students

HR Summit is an excellent interaction group for corporates and students. It serves the following purposes:

• Corporates can suggest some of their current HR challenges, and fresher MBA students can research the same.
• It can be a good opportunity for your college to brand itself, which will help during placements.

Steps to Organize an HR Summit

I suggest you initiate the following from your team:

1. Create a core group; there will be many coordination activities when organizing this event. You would need about 5-7 students in place.
2. Invite some of your professors to brainstorm the summit's agenda.
3. Work out the logistics in terms of the venue, sponsorship, invitations, etc.

Greetings, I am associated with a management institute. My boss has assigned me the responsibility to conduct an HR Summit for the benefit of students and the institute. However, I don't have any idea about what an HR Summit is and how to conduct one.

Please guide me on the process to organize this event and suggest appropriate topics.

Looking forward to your reply.

Thanks in advance,

Dharmesh Motwani

Though other members have given you sufficient guidelines, please notice the following points:

- Select your ex-students who are nearby working and try to get some senior professionals from diversified fields such as IR, Recruitment, Performance Management, Training, etc.
- Get a very high-profile HR professional (VP HR) to chair the summit.
- Fix the agenda either as a single focus or diversified, such as Different Aspects of HR in the Contemporary Professional World or HR as a Strategic Business Partner, etc.
- Calculate the approximate expenses for organizing the event and seek approval from your seniors.
- Ensure to add your institute's profile and advertisement in local media to showcase your involvement.
- Release a concluding paper from students detailing what they learned and provide some keepsakes to participants.
- Collect data such as names, profiles, email IDs, etc., for future references, and send photographs along with a thanking email to participants.

I believe these points will certainly help you.

Regards,
Vinod

Dear All,

Kindly help me in identifying a good organization imparting outbound training in and around Delhi NCR.

Dear seniors,

I have started making plans for the HR Summit, but I would like to introduce the concept of the HR Summit first. Can you provide me with suggestions on this matter?

Regards,
Dharmesh

Dear Dharmesh,

Please clarify what you are seeking. I did not understand the message.

Simhan

I mean, my organization doesn't have any idea about the HR Summit. So, tell me how I can explain to them what a "HR Summit" is and how we define it.

Regards,
Dharmesh

Dharmesh - I believe the Summit would have been over by now. Would you like to share your thoughts with the group as "Lessons Learnt" so that others can benefit from it?

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Hi Dharmesh,

I believe the Summit would have concluded by now. Would you be interested in sharing your insights with the group as "Lessons Learned"? This way, others can benefit from your experiences.

Hi Dharmesh, It's an excellent opportunity in your hands to enhance and prove your management skills.

Forming a Task Force

First, talk to your fellow students and form a small task force led by you. Have people talented in different areas such as presenting well, hosting the show, and drafting. Decide the budget for the HR summit with the help of your faculty.

Choosing Topics and Venue

Discuss topics in HR for the summit and finalize one topic. Choose a venue according to the budget and approach a few corporates for sponsors to meet your budget.

Creating Invitations

Create an invitation for the HR summit. Introduce your college, faculty, organizing committee, and sponsors list. Include the objective of your chosen topic and emphasize its importance in the current scenario.

Inviting Participants

Invite your seniors, HR managers from corporates, HR organizations, top-notch HR professionals, and don't forget to invite your alumni. Decide the role of your task force once these are done.

Organizing Presentations

Students from your institution who are good at presentation, let them deliver theirs, then invite the HR leaders who have shown interest to speak on the topic.

Arranging Hospitality

Organize lunch or high tea as per your budget. Present a memento to all the corporate HR for spending their time with you. Extend this gesture to the sponsors and organizing committee as well.

I hope I have covered at least 50-60% of the steps to organize an HR summit. Such an HR summit will be a stepping stone for many students to enter the corporate world. Please consider further suggestions on this.

Regards.

Hi Dharmesh, explore the Google search engine and NHRD network site for available information that can help you easily draft the layout. Some good topics to consider are talent management, workforce diversity, the impact of recession on HR concepts, and the importance of the HR Department during a recession.

If you want to invite corporate personalities, it's a good idea as management education requires both theoretical and practical aspects. This approach would bridge the gap between theory and practice, providing a better understanding of concepts.

Include invitation and follow-up strategies in your plan to ensure their presence at your event.

Best Wishes,
Shikha

Dear Dharmesh,

It is always better to provide as much information as possible at the outset and raise a clear and precise question. This helps save time by avoiding the need for further clarifications.

If you want to know what the function of an HR Summit is, please visit [HR Summit 2010](http://www.humanresourcessummit.com/). I obtained this information by searching the web. However, arranging a summit is not an easy task and requires a significant amount of time and effort. A thorough read of the material on that site will impress upon you the level of effort and time required.

[HR Directors Business Summit 2011 | The ICC Birmingham | Conference and Exhibition](http://www.hrevent.com/) has announced details of a summit to be held in January 2011, which is nine months away. Both can be found on [Google](http://www.google.co.uk/#hl=en&source=hp&q=purpose +of+hr+summit&rlz=1R2SKPB_enGB332& amp;amp;aq=f&aqi=&aql=&amp ;amp;amp;oq=&gs_rfai=&fp=7 4aa98f7d3a65fd7).

Have a nice day.

Regards,
Simhan

Where are you located? If you are in Delhi/NCR, you could call me. We can sit and plan everything. I have not organized any such HR meet, though I have attended more than 20. I have organized similar events, so I have experience in event management.

Regards, Dr. Anuraag Awasthi CEO, CampCorp

Where are you located? If you are in Delhi/NCR, you could call me. We can sit and plan everything. I have not organized any such HR meet, though I have attended more than 20. I have organized similar events, so I have experience in event management.

Regards,
Dr. Anuraag Awasthi
CEO, CampCorp
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