Background Checks: What Key Areas Should We Focus On Beyond the Basics?

Dear All,

I had a question in mind about what should be checked during a background investigation. Some key points to consider are:

1. Criminal background of the person
2. Cross-checking with the previous employer regarding the person's behavior, salary, and performance
3. Verifying the degrees with the university/school

I would appreciate your input on what else should be checked during the same process.

Regards,
Chirag Jain

Dear all,

In my view, the following items can be checked during the background verification process:

1. Previous employer salary slips.
2. Past employment identity card.
3. Complete details regarding his past employments.
4. Present and permanent address details.

Regards,
Eshwar

Hi,

Will it be helpful to check the bank transaction regarding his salary account? Should we talk to a bank employee to cross-check the salary amount?

Hi,

For background verification, I think the following details are sufficient:

1. Previous Employment Pay slip
2. His Relieving letter or Experience from the previous employer

Along with this, you can call the previous employer and do checks for his period of work in that previous company, his conduct of performance during that tenure, about the details he provided at the time of the interview, etc...

Waiting to know some more from others...

Regards,
Swati

Hi,

The following should be included in an employee background check:

1. 10th-12th-Graduation mark sheet & certificate.
2. Previous employment details - Appointment letter, relieving letter, salary slips, appraisal/promotion letters, etc.
3. Personal & Professional Reference checks (Can be telephonic).

The following can be included:

1. Health check
2. Criminal check
3. Drug testing

Regards,
D

Hi Dhruv,

How can we verify:

1. Criminal check
2. Drug testing

Kindly let me know.

Chandana

Dear All,

Please go through the attachment, and there is a reason mentioned in the same for why background check is necessary. Criminal background can be verified from the data available in police records, but it is a lengthy process, the same case applies to Universities.

Most of the time, a person may produce fake certificates, salary slips, as well as fake references. In such cases, it becomes very difficult to rely on such reference checks.

Regards,
Chirag

Hi Chandana,

It can be done through an independent verification agency. However, there is a cost involved.

Regards,
D

Hi,

Thank you for sharing the points. Please find below the list of documents and information required for the process:

1. Date of birth certificate
2. All educational certificates (including contact numbers of institutes)
3. Medical check-up for health assessment
4. All offer and relieving letters, along with experience certificates
5. Contact numbers of previous employers
6. Salary slips, PAN card number, and Form 16
7. ID proof
8. Permanent and temporary addresses
9. Two personal and professional references
10. Family details

Thank you for your cooperation! 😊

Dear Taruna,

I understand that everything covered by you can verify a person's identity but nowadays everything is available in duplicate or maybe fraud. There was a website available some time back on the net for fake degrees, and the site name was www.fakedegrees.com. Nowadays, it is not available anymore, but this is the only site that has come into the picture. There may be some more websites that we are not aware of.

If a person has worked with three or more organizations, are you conducting reference checks (background investigations) with all the organizations? There will be cases where people claim that a particular industry has closed down, and because of that, he/she changed jobs.

Now, especially with smaller industries that are not well-known, how can we cross-check if there was any existing industry with such a name?

These are some questions and many more.

Regards,
Chirag Jain

Hi,

Can anyone help me in forming some questions that can be asked during a background verification call? Urgent help required.

Hi,

For the background investigation:
1) Employers can ask for the photocopy or original documents of recent degree certificates for the education check and contact the universities or colleges to verify.
2) Employers can process drug tests/health checks.
3) Employers can conduct criminal background checks via third-party companies.
4) Reference check: They can contact the employers or hiring/reporting managers to verify his employment, duration, names, rehire eligibility.

Just a curiosity,
Are these legal questions to ask the candidates or are they necessary?
1. Not many people maintain employment documents such as relieving letters, payslips, PAN, Form 16, or experience letters. When contacting employers directly, why would you need all these documents?
2. Normally, employees have to surrender all company assets when they leave the company, including their ID.
3. Why do we need a candidate's family details for employment reasons?

I really appreciate anyone who can answer the above questions.

Sincerely,
Jambu Sreenivasan
HR Consultant