Please find the Format below, Hope this should be ok.
Arasu
Date: xxxxxx
To ,
Mr.xxx
Sr. Engineer – Systems
Systems Department
Dear Mr.xxx
We are in receipt of your letter dated XXXX, tendering resignation from the services of the Company on personal reasons and requesting to relieve from service by xxx.
After carefully considering your letter of resignation and on hearing from you the reasons that compel you to resign from the services of the Company ,we are constrained to accept your resignation and you are relieved on xxxxx at the close of office hours.
Further ,you shall handover the Company’s properties ,if any , in your possession and also give a report on status of the tasks / assignments that were being handled by you to the person designated in this behalf. You can collect arrears of Salary ,if any , by contacting our Accounts Department during the working hours .
For XXXXXX
(xxxxx)
HR-Manager/Managing Director