Hi Srilatha,
Up to warning it is O.K. But do not terminate,because if you terminate then you will not be able to recover one month notice pay (recovery of notice pay can be done if employee leaves of his own without serving the notice period. In termination, employer terminates the services).
Therefore after warning, serve notice for recovery of notice period.
In the notice, first say
'you have been absenting unauthorisedly, without any intimation or approval from ---date. In this regard, you were sent a warning letter dated --- by registered post to which also you have not responded. The same letter was also mailed to you thru e-mail to which also you have not responded.Therefore we are left with no alternative but to assume that you have left the services of the Company on your free will but without serving notice period.
We therefore serve you a notice to deposit a sum of Rs. ---- with the Company within 10 days of receipt of this letter towards notice pay which you are liable to pay to the Company as per clause -- of your appointment letter number--- dated ---- which is reproduced below for your reference and convenience:
" <clause of appointment letter>.
Kindly note that if you fail to deposit the required sum towards notice pay within stipulated time, we shall have no alternative but to take legal action against you.
In case Company is forced to take legal action against you, it shall be solely your responsibility (and not the responsibility of the Company) and therefore the legal costs incurred by the Company to recover notice pay from you shall also become recoverable from you.'
KKT