Transfer Procedure

Hello CiteHR friends
What is the procedure to tranfer employee from one department to another. What kind of obligations are required. Kindly suggest me.
Regards
ShailGiri

Hi Shail
For departmental change, the following things have to be taken care:
-Employee will speak with his/her Line Manager
- Weather Line Manager is ready or not? State Valid Reason
- If manager approves him/her for departmental change then the employee will show the approval to HR
-HR after analyzing his/her past experience will speak to the Department Manager/HOD, where the position is vaccant.
-If the manager/HOD agrees then the HR will take the Interview and the final interview will be taken by the Respective department Manager.
-If he likes then the position closed
Note: To avoid the misuse of this process you can fix certain period for employees to stay on his/her existing position. Only After the completion of that period, the employee can show his/her interest in other department vaccant position.
Hope this will help you.
Rgds.
Deepti

Dear Deepti
Thank you so much for your reply on my query. The process is very much clear to me now but what kind of forms, format or letter are required during these processes. If you can provide me guidance on this matter as well, it would be very helpful to me.
Regards
ShailGiri

Hi Shail
You can design a form which can have the following things.
Request Date:
Name of the Employee:
Date Of Joining:
Date of Birth:
Effective Date:
****************************************
Current Designation New Designation
Current Department New Department
Current Location New Location
Current Line Manager New Line Manager
Current Salary New Salary
Status: Permanent or Temporary
Employee Signature:
Approved by:
Current Line Manager Signature:
New Line Manager Signature:
HR - Signature:
Note: you can make two copies of it one can be submit to the Accounts Department who will use this for salary processing.
One can be kept by HR as a record and Employee will get a letter from HR after all these formalities.
Hope your query is resolved.
Rgds.
Deepti

Hi Deepti,

It was a very useful bit of information on the transfers. I agree with the procedure but on a constructive note, have my reservations as to the approach of an employee to his /her boss for requesting a change in job. Assuming a case where the employee is extremely good in his/her present role and is of great value to his / her department. Would it possible for him to get a release into some other department? It could be a struggle and in many cases though the employee might be very interested to shift, the boss might not agree ultimately ending up with a missed opportunity. We have experienced such situations in our organization many a times especially when it involves highly skilled people who are scarce. So to handle this what we introduced is, we advertise an internal opening. The interested employees apply. HR interviews them and matches the fit. Then we (HR)approach the department head with a recommendation and highlight the development opportunity for the employee / s who have applied and assure them of replacements. All department bosses are not like minded many a times and this could be at the cost of an employee's career growth.

Please feel free to share your opinion on this.

Regards,

Balaji

Hi Balaji

Thanks for your appreciation.

I am totally agree with you that approachabiltiy of an interested employee to his/her line manager is a difficult task and may give raise to personal ego too...

We also follow the same process as you have mentioned, i.e by circulating internal mail and then after shortlisting the candidates talking to both the Department Heads/Managers. And this is the best way of getting the departmental change done.

We convince shortlisted employee's existing manager that we will provide him the new best candidate for fulfilling his job requirements because here the wish is of employee, that he want to transfer, therefore Manager would have no option other then releving him from his existing profile because not doing so means loosing one important asset of the orgnization. Where as in return of this transfer we search the best candidate for the Line Manager.

But also we follow one thing i.e only those employees can show their interests who have spent atleast 1year in his/her profile in our organization. So through this process we also make sure that nobody should take advantage of that.

Rgds.

Deepti

Rgds.

Deepti

Rgds.

Deepti