Hi VSK,
It is a lengthy process.
1) Meet the various teams in your organization and understand their training requirements.
2) Prepare a simple template and send it to the teams to receive the training details in that template with a cut-off date to enable you to organize the training with good lead time.
3) You can receive the training requests from various teams either quarterly or on a monthly basis.
4) If the input received is for quarterly training, review it once every fortnight with the given team, as the requirements might change.
5) Consolidate all the training requests you have received from the various teams into a single sheet.
6) Discuss with your team (if your organization has a separate training team with faculty members) on the feasibility to conduct the training; if not, check with the vendors.
7) Communicate with the project team on the feasibility (with dates, duration, etc.) for the required trainings and obtain confirmation in writing from the requesting team.
8) If the training is to be conducted by an external facility, get the expenditure invoice and seek approval from the requested team to proceed.
9) Collect nominations from the team (create a template for the same) to ensure uniformity.
10) Send invitation emails to the participants with a copy to the reporting head, faculty, training manager, and training coordinator at least 72 hours before the training commences. Also, send a reminder at least one day before the training.
11) If the number of participants is significantly less than the minimum required, you can cancel or postpone the training (you need to make a decision on this).
12) In case the nominated participant does not attend, request the reason for non-attendance from their reporting head.
13) During training, send training materials (hard/softcopy - decide based on the situation) to the participants, attendance sheet, etc.
14) Collect informal training feedback during the training and formal written feedback after the training from the participants to assess effectiveness.
Regards,
S. Narasimhan