How Can Consultancies Avoid Submitting Duplicate Resumes to Clients? Seeking Advice!

Dear Seniors,

In a consultancy scenario where we need to submit resumes to clients, how can we reduce duplicate resumes?

Example:
Requirement ABC is given to Consultancy 1, Consultancy 2, Consultancy 3, Consultancy 4, Consultancy 5, Consultancy 6. All the Consultancies target the same source for recruiting (Job Portals).

There is one resume which is targeted by all the above Consultancies. Each of the consultancies calls the candidate, and the resume is submitted to the client by all the consultancies.

Sometimes when we ask the candidate if he has faced any interview with the client or if his resume has been processed to the client before, he/she bluntly denies it.

In this scenario, how can we give a resume to the client that is not duplicate or that has not been submitted earlier by any of the above Consultancies?

Please help.

Usually, that's the reason companies ask for a PAN number. You should have the PAN number of candidates, which will be unique, and then a simple Excel formula will solve your problem.

Regards,
Punit

This would normally happen only where there is bulk recruitment going on in a company or if the profile required is unique and the right kind of candidates are few. The suggested following steps to ensure that the candidate remains in your fold even if he is approached by some other consultancy for the same profile:

1. Talk to the candidate before you shortlist his/her resume for the profile.
2. Try to build rapport with him/her and make him comfortable about the new company and profile.
3. Assure him that you can arrange an interview and that you can create a positive image with the client about his/her profile.
4. Take a commitment from him/her that he/she would attend the interview if called for.
5. Keep track of the candidate and give a follow-up call post his/her interview.

The key is to maintain an excellent rapport with the candidates under such circumstances.